Job Description

Company Description

Pilmico & Gold Coin Group is the integrated food and agribusiness subsidiary of Aboitiz Equity Ventures (AEV). Pilmico Foods Corporation (Pilmico) is a leading flour and feeds manufacturer in the Philippines. Comprising four divisions: Flour, Feeds, Farms, and Trading, it enables the growth of its partners through its consistent quality products and unparalleled supporting services. While Gold Coin Management Holdings Inc. (Gold Coin) is a pioneer in animal nutrition and manufacturing scientifically-balanced animal feed in Asia Pacific. Today, Pilmico & Gold Coin is one of Asia\'s largest privately owned agribusinesses, with over 2,900 partners throughout a multitude of production facilities across eight countries in Asia. Armed with our mission of Feeding Humanity and well-positioned at the beginning of the food value chain, our businesses add value to one another and ultimately, our customers. Here at Pilmico & Gold Coin, we value each talent for their unique contribution to the organization. We recognize that today\'s global workforce is made up of diverse individuals with different skills, abilities, and aspirations that enable them to achieve superior results; as such, we give equal opportunity to talents, regardless of background. When you work in Pilmico & Gold Coin, you join a community that fosters the Aboitiz values of Integrity, Teamwork, Innovation, and Responsibility. These values are key drivers in helping us achieve our goal to sustainably feed Asia\'s Growth from mill to meal.



Position Summary

Provide all commercial and administrative back-office support for purchasing activities with limited supervision (including purchasing & logistics relating to order arrangement, pricing, vessel nomination, and coordinate with both internally and externally on related documentation and operational matters)

Job Responsibilities

Order Administration

1. Taking, placing, and following orders (PO/CO) for raw materials administration activities in compliance with company policies and procedures.

2. Complete and update contract summaries.

3. Maintain purchasing documents, files, and records for the purpose of ensuring the availability of documentation and compliance with regulatory guidelines.

4. Proactively coordinating with internal customers and suppliers to resolve routine purchasing supply issues; expedite outstanding purchasing orders to ensure delivery requirements are met.

5. Processes financial data and documents for the purpose of supporting A/C departmental activities.

Problem-Solving

1. Fast-faced, dynamic trading environment with time-sensitive, business-critical activities with strong planning and organization skills to handle and resolve potential conflicts between the Group and 3rd parties (suppliers, customers, and shipping).

2. Anticipating and mitigating logistical risks and taking initiative in proposing alternative solutions to issues.

Data Management

1. Evaluate/Analyze current procurement activities and recommend improvement through ERP system and standardization.

2. Update the changes to related business standard practices and interprets procedures to faculty.

3. Reviewing and monitoring ERP data for all business units (Bulk, Container, and Feed Additives), liaison with the team for corrections in order to maintain completeness and accuracy of purchasing data.

M3 Super User

1. Liaise with the ERP consultant on the system functionality and business process questions for fix and resolution from a procurement perspective.

2. Assisting ERP end-user with basic navigation questions and quickly addressing process and system problems.

Other Tasks

1. Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management, etc.

Qualifications

Diploma/Degree in International Trade/Supply Chain Management (minimum of 3 years sold experience in Agribusiness Trading Operations)

Additional Information

• Good working knowledge of Import/Export procedures, INCOTERMS, and International Trade is required.
• Familiar with documentation and order processing, a good understanding of procurement practices and procedures
• Familiar with MS Word & Excel (PivotTable, VLOOKUP, Match, Index functions)
• Strong attention to detail, organized, analytical mind, independent thinker, and good team player
• Initiative, willing to learn, and can work under pressure
• Knowledge of GAFTA will be an advantage

Pilmico