Job Description

About us
At InterContinental® Hotels & Resorts our role is to put the glamour into international travel. That’s where you come in. When you’re part of the InterContinental Hotels & Resorts brand you’re more than just a job title. At InterContinental Hotels & Resorts we look for people who are charming, confident, and internationally-minded; people who know what it takes to exceed guest expectations. Join our team as Receiving Officer in InterContinental Singapore Robertson Quay. You’ll have ambition, talent and obviously, some key skills.
Your day to day
Assist in managing and controlling receiving systems, hygiene procedures to continually improve the quality of supply. Ensure correct quantity receiving as per the needs of the business and orders placed on correct agreed prices.

FINANCIAL RETURNS

• Ensure that the supplies are correct as per the order and business needs and are as per the purchase order.
• Maintain internal controls over the requisitioning and issuing of items; direct the delivery of supplies to appropriate departments or storage areas; and ensure reports and records are updated and forwarded to the appropriate contact for payment/ further processing, based on hotel policies and procedures.
• Ensure cleanliness and organization in all work areas.
• Coordinate with Quality control & respective departmental heads to ensure the receiving of standard quality of supplies.
• Ensure that all the security check procedures are followed by vendors while entering the supplies in premises for delivery.
• To check all the supplies are in good condition upon receiving & deliver immediate information to supplier and procurement department in case any rejection/defect in same.
• Acknowledging the supplies to vendors on receiving of proper documents in respect.
• Prompt and quick dispatch of the material to respective kitchens, departments and stores.
• Ensuring great quality of the material.
• Strict control over the expiry date items.
• To ensure beverage store items are properly recorded and documented on timely manner.
• Strict implementation of the CSA and achieve 100% score in CSA Audit of Purchasing & Receiving category
• Performs related duties and special tasks assigned by Manager of Finance & Business Support.

PEOPLE

• Cooperates, coordinates and communicates with other departments in matters concerning receiving related matters and internal control
• Liaise with Procurement Manager and Department Heads on purchasing problems
• Attend to vendor, Department Heads and other employees’ enquiries in relation to receiving of goods or services

GUEST EXPERIENCE

• Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs
• Take action to address these needs in order to exceed their expectations
• Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.
• Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the IHG quality standards

RESPONSIBLE BUSINESS

• Establishes adequate record keeping
• Establishes standard purchasing specifications
• Ensures products and resources are assigned to the appropriate department and billed accordingly
• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchasing & Receiving category

What we need from you

• Minimum Diploma or equivalent
• Minimum 2 Years of related work experience
• Able to communicate with and lead colleagues

What we offer
In return for your hard work, you can look forward to a highly competitive salary and benefits package – including:

• 5-days work week
• Duty Meal
• Birthday Off
• Learning and Development Opportunities
• Medical Benefit
• Dental/ Optical/ Health Screening Benefit
• Insurance Coverage
• Special Employee rate at all IHG Hotels worldwide

What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow. And because the InterContinental Hotels & Resorts brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 6000 hotels in over 100 countries around the world. So whoever you are, whatever you love doing, bring your passion to the InterContinental Hotels & Resorts brand and IHG and we’ll make sure you’ll have room to be yourself. Find out more about joining us today by going to careers.ihg.com
Job Reference: EMEAA36048