Job Description

Responsibilities: Support reception duties

• Phone/Voicemail/E-mail/Instant messaging – take clear concise messages and relay messages or route calls in a timely manner

• Receiving and greeting clients / visitors

• Provide office hospitality to clients / visitor
  

Provide financial administrative support to Accounts Department

• Account receivable

• Account payable

• Invoicing

• Other accounts related admin duties
  

Provide project admin support to Sales Team

Assist in general office administration

• Arranging couriers, sorting and distributing of mails

• Stationery requisition, office equipment maintenance and supplies ordering

• Handle travel arrangements, meeting times, meal arrangements and car service requirements

• Coordinating information regarding passport/visa issuance and renewal

• Responsible for fire safety programme (Fire Warden, Evacuation, Procedures, Staff Awareness, etc.)

• Assist and liaise with contractors with regards to office maintenances, servicing, and repairs

• Format, edit and proof-read documents/presentations

• Other administrative duties as assigned
  

Requirements:

• Min. O level in any field
• Have at least 3 years of relevant experience
• Able to work in a fast pace and dynamic environment
• Proactive in identifying areas of support that are applicable to office’s needs
• Good communication and organizational skills
• Excellent interpersonal skills and professional presence
• Good writing skills
• Excellent skills in Word / Excel / Powerpoint
• Rigorous and able to multi-task
• Independent and self-driven
• Act with Integrity and able to manage information with high confidentiality