Job Description

Position: Receptionist cum Admin Assistant (1-year Contract - Renewable)

General Description: This role is responsible to assist the full spectrum of Administrative functions.

Scope & Responsibilities:

• Report to Administrative Manager.

• Assist in the full spectrum of administrative tasks.

• Ensure the reception area is neat and tidy.

• Receive visitors (e.g. courier service, handyman, etc.).

• Receive guests by greeting, welcoming, and directing them to the appropriate person or meeting room.

• Serve guests with drinks and/or snacks and promptly attend to queries and requests.

• Scan, print, photocopy, fax, and filing of documents as instructed.

• Handles incoming calls with tact.

• Manage bookings and upkeep of meeting rooms, ensure rooms are neat and clean and related stationeries are well prepared with good condition for the next meeting.

• Manage general upkeep of the office area, supervise the cleaner.

• Ensure the daily smooth operations of office equipment, lightings, air-cons, etc. to avoid any work interruptions, monitor expiry of the equipment contracts and seek approval before renewal.

• Coordinate courier service, collect mails from mailbox, sort and distribute mails, faxes and other documents to the indicated recipient.

• Maintain records of incoming and outgoing mails, courier service and documents.

• Make travel arrangements for traveler(s) including flights, hotels, transportation, passes, visas, etc.

• Manage and update records of inventories such as office supplies, pantry supplies and corporate gifts.

• Arrange, order and organize all inventories when stocks are running out or as needed.

• Arrange and order staff business cards when needed.

• Order and arrange to deliver corporate gifts, related Season Greetings gifts to indicated recipients when needed.

• Assist to design electronic greetings cards or order paper greetings cards and send to the indicated recipient when needed.

• Source for new vendors with most cost-effective solution when needed or instructed.

• Prepare bi-monthly company newsletter and publish it upon Administrative Manager's approval.

• Assist in planning and arrangement of staff welfare activities.

• Carry out other duties and responsibilities assigned by the Company from time to time.
  

Requirements:

• Possess at least 1 year of relevant experience.

• At least a GCE O 'Level' or equivalent or higher qualification.

• Entry level are welcome to apply.

• A pleasant, friendly cheerful personality.

• Problem-solving mindset.

• Independent, fast learner and meticulous.

• Good telephone etiquette and customer service oriented.

• Keen to learn and possess positive attitude.

• Pleasant and good interpersonal skills.

• Able to multitask from time to time.

• A team player with good communication skills.

• Knowledge of MS Word, Excel, PowerPoint and Outlook.

• Normal office hours for the Receptionist shall be as follows Monday to Friday 8.00 am to 5.30 pm
  

Interested candidates, please send your detailed resume, state your expected salary and availability to apply, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: hr@coastalcontracts.com

We regret that only shortlisted candidate will be notified.