Receptionist/ Office Administrator
Singapore, Singapore
Job Description
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JOB DESCRIPTION This position is the first face of Eagle Shipping greeting all visitors and supporting all guests/client meetings. This role is client facing with emphasis on internal/external client meetings and employees\xe2\x80\x99 service responsibility. This entails the general office administration function and supporting HR & finance in administrative tasks.
JOB RESPONSIBILITIES
- Receptionist responsibilities, answering and screening of incoming calls.
- Welcome onsite visitors, setting up visitor access and issuing passes when required.
- Answering questions about organization and providing callers with appropriate information.
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
- Schedule meetings and appointments and manage travel itineraries.
- Assist in arranging corporate events to take place both internally and outside of the work place; i.e. annual dinner and team building events, and daily corporate lunch.
- Maintain facilities management, including space planning/assignment, oversee vendor contracts and relations, and facilitation of all office functions and services.
- Primary liaison between the company, staff, and office building management, providing information, and responding to requests.
- Supporting Human Resources with employee related general administration for on/off-boarding, administrator for People HR, phone list, AMEX corporate card, Concur etc.
- Schedule meetings and appointments, organizing and maintaining paper/electronic files.
- Supporting Accounting Department with sorting incoming mails/outgoing mails and scanning invoices and processing invoices for approval in Esker.
- Collecting and receiving, sorting, and routing mail; and maintaining/routing publications.
- Ordering, receiving, and maintaining office supplies, stationery and ensuring pantry supplies are fully stocked.
- Scheduling and maintaining all conference and meeting rooms.
- Sending regular mail packages to ship managers, and other third parties etc.
- Maintain an organized filling system of both paper and electronic documents relating to general office matters.
- General office duties and other adhoc duties that may be assigned from time to time.
- Minimum 3 years practical experience in Office and Administrative support
- Exceptional communication skills both written and oral
- Detailed oriented and very organized in work
- Experience managing budgets and expenses
- Ability to maintain confidentiality.
- Strong customer orientation
- Problem solving skills with impeccable multi-tasking abilities
- Friendly and professional demeanor
- Able to achieve tasks with minimum supervision.
EDUCATION/REQUIREMENTS
- General education diploma
- Advanced Microsoft Office skills, Word, Power Point, Excel, Outlook
- Experience in using Accounting related software (Navision, Concur, Esker) would be beneficial.
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Job Detail
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Job IdJD1294133
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned