Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

ROLE AND RESPONSIBILITIES

Overall Role

The Receptionist / Admin Assistant will assist the Facilities Coordinator with receptionist and administrative services to on-site team.

Major Responsibilities

Client/Stakeholder Management

• Provide superior customer service to meet on-site client\xe2\x80\x99s expectations

Site Operations Management

• Responsible for handling incoming and outgoing calls including distribution of any messages.
• Receive, inform and guide visitors including co-ordination with Client employees.
• Responsible for management, maintenance and upkeep of the front office/ reception area \xe2\x80\x93 clean and presentable at all times
• Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
• Maintain conference room booking schedules to maximise efficient use of space
• Receive and despatch couriered items
• Participate as a key team member in responses to emergency situations
• Co-ordinate and assist Client with local office events
• Consolidate information & generate reports, letters, communications & documents as required by management
• Contribute to & upload documents to Jones Lang LaSalle communication tools/systems, e.g Delphi+, NewNET.
• Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
• Manage small purchase items and stock requirements including the co-ordination of goods delivery & payment.
• Other duties as reasonably directed by the Facilities Manager or Senior Account Management

Achieve Key Performance Indicators and Service Level Agreement targets

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

• ITE certification in Business Administration/ Commerce/Finance or admin
• 1 to 2 years working experience
• Strong PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & all aspects of Microsoft Office.

Critical Competencies for Success

Firm First Mind-set

• Able to cooperate and work well with others to meet targets
• Support the team effectively as and when needed
• Proven ability to commit to flawless execution while complying with firm\xe2\x80\x99s procedures and standards

Client Focus & Relationship Management

• Able to interact with the general client staff & vendors with ease
• Ability to manage conflict and conflicting priorities
• Demonstrates ability to work with vendors to deliver efficient services
• Demonstrates proactive & professional approach to customer service
• Has a customer-oriented attitude

Other Personal Characteristics

• Pleasant Disposition
• Sound inter-personal skills /team player with client facing capabilities.
• Self-starter with \xe2\x80\x9cCan do\xe2\x80\x9d attitude.
• Enthusiasm and willingness to learn/take responsibility
• Good written & oral communication skills
• Well \xe2\x80\x93organised with the ability to co-ordinate, prioritise and manage under pressure

KEY STAKEHOLDERS

• Client staff
• Specialized vendor staff

REPORTING TO

• To be advised

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle