Job Description

Job summary

• Play a lead role in the development and delivery of excellent facility management services across the region
• Ensure effective management of outsourced facilities management provider and remote team of employees in the Region to manage efficient facilities solutions that enhance Company\'s productivity and the ability to achieve business goals
• Measure and report on KPI
• FM Budget Management

Key Accountabilities Facility / Estate Management:

• Overall in charge for facilities management, supervision and administration of all facilities related to leasing contracts, investment projects, improvement projects, tenancy renewal or new tenancy negotiation/tender for the Region.
• Develop, implement and evaluate policies, procedures and practices that support the performance of the operation of Company\'s properties and facilities across the Region and to maintain and ensure full compliance with country law and regulatory requirements
• Develop, manage and oversee various relationships (suppliers/vendors and business partners)
• Responsible for regional budgeting and other related costs in facility planning and management
• Space management to develop regional workplace strategy and objectives to ensure effective scalability
• Overseeing and planning of operational and preventive maintenance activities.
• Oversee premises\' renovation, repair or maintenance as well as management of office fire-wardens and first aiders.
• In charge of reporting and escalation to Japan Headquarter relating to facility management governance framework
• Implement workplace change management such as office automation, e-reception/-booking system and workplace strategy.
• In charge of office administration, example: corporate mobile phones, corporate hotel rates and booking, staff name cards, season parking etc.
• Recommend, provide justification for, and follow-through the variation of work orders within delegated authority
• Initiate corrective measures to maintain a secure, safe and healthy work environment
• Manage, train and inspire team to perform at their best
• Support any and ad-hoc duties as assigned by Manager

Occupational Safety and Health:

• Design and organised training and audit programs to meet OSH regional competency.
• Upkeep of workplace health and safety
• Initiate corrective measures to maintain a secure, safe and healthy work environment

Sustainability:

• Collaborate with regional Sales companies to develop sustainability programs to meet Sustainability Development Goals.

Key Job Requirement:

• Minimum 8 years of working experience in facilities management
• Work knowledge of any Integrated workplace Management Systems (IWMS)
• Minimum Diploma / Degree in Estate Management, Facility Management, or Property Development at least 3 years of relevant experience in estate and facilities management
• Strong project management skills, ability to multi-task and work with minimal supervision
• Sense of responsibility, good initiative and responsiveness
• Detail minded, well-organized, patient, helpful and positive attitude
• Regional Exposure (South-East Asia)
• Good communication skill
• Budget (CAPEX/OPEX) Management skill
• Willing to travel