Job Description

Job Scope:
1. Communications Support:

• Answering and patching phone calls at the front counter in school General Office

• Ensuring timely and professional responses to all inquiries

• Manage and route school email timely and accurately

2. Visitor Management:

• Attend to walk-in customers (parents, students, teachers and delivery personnel etc)

3. Administrative Support:

• Assist in day-to-day operations of general office duties including mailroom support and distribution

• Simple data record of received items, lost & found items, loan of uniform etc

• Filing, laminating of documents, coordinating courier services, and maintaining databases and records

• Ongoing managing, updating, supporting, and maintenance of SAT intranet portal

4. Office Presentation:

• Ensure the reception area is clean, tidy, presentable, and stocked with necessary supplies required for both staffs and visitors

5. Customer Service:

• Serve as the first and primary point of contact for all visitors to reception, addressing their needs and resolving issues as they arise in a calm and efficient manner.

6. Functional Tasks:

• Serve as school's designated goods receipt officer

• Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization

• Ensure inventory accuracy, serviceability, availability at all times.

7. Other Tasks:

• Support and handle ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.

Requirements:

• Administrative & office management skills
• Communications skills
• Computer & devices proficiency skills
• Customer service skills
• Mailroom support and distribution skills
• Organizational skills
• Time management skills

Working Hours:

• Mondays to Fridays: 9:15am to 6:15pm

• Service not required on Saturdays, Sundays and gazetted public holidays

Contract Period: 01 Dec 2025 to 31 Dec 2026
Salary: $2580/month
Location: Pasir Ris
EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

Skills Required