Job Description

Receptionist
Contract Period : 1 Dec 2025 to 30 Nov 2026.
Address : 626 Lorong 1 Toa Payoh Singapore 319764
Personnel to be deployed at the following hours:

Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break Fridays: 7:00am to 3:30pm, inclusive of 1/2hr lunch break Service not required on Saturdays, Sundays and gazette public holidays
The Services required are set out as follows: - Greet and attend to visitors and clients in a courteous and professional manner.
- Maintain a tidy and presentable reception area at all times. - Answer and direct incoming calls to relevant school personnel.
- Handle general telephone and in-person inquiries from parents, vendors, and the public.
- Take messages accurately and ensure timely delivery to relevant staff. - Monitor the school's generic email inbox and promptly forward messages to the appropriate departments or personnel for follow-up.
- Receive, sort, and distribute incoming mail, parcels, and documents.
- Prepare outgoing mail and liaise with courier services when necessary.
- Record all incoming and outgoing mail from MOE couriers and SingPost (normal and registered) in the mail register.
- Provide general administrative support, including photocopying, filing, scanning, and data entry.
- Assist in scheduling appointments,meetings or room bookings for school leaders and staff when needed
- Verify payment records to ensure all required signatures and supporting documents are complete and properly attached
- Assist in updating the school's organisational chart displayed outside the General Office.
- Assist in data verification as requested by school
- Assist in updating the pigeonholes in the General Office at the end of the year or upon request by the school.
- Assist in collecting forms and issuing items as requested by the school.
- Assist in the preparation and arrangement of light refreshments for guests.
- Other administrative responsibilities may be assigned by the Admin Manager and School Leaders as needed

Qualifications and Skills

The Personnel shall minimally have the following, skills and experience: - Minimum 'O' level Qualifications
- Relevant school based experience would be preferred
- Good communication and interpersonal skill
- Must have at least 3 years of experience as receptionist

Job Type: Contract
Contract length: 12 months

Pay: $1,526.66 - $3,000.00 per month

Schedule:

Day shift
Experience:

* School Receptionist : 2 years (Preferred)