Job Description

Job Scope:

(a) Front counter duties, mainly to serve walk-in customers, students

and teachers, answer telephone calls and direct calls to relevant staff

(b) Handle basic first-aid, attend to students who are unwell, and contact parents

(c) Assist in the distribution of relief teaching slips/memo to teachers.

(d) Assist in logistical support for school events

(e) Issue of keys and remote controllers to staff and contractors; issue of carpark decals

(f) Sort and distribute incoming and outgoing mails and faxes. Distribute

magazines received from SBF. Record cheques received and inform the Principal.

(g) Follow-up on student early departure requests, staff daily attendance/temperature records, injury incident records, insurance claim queries, student uniform loan requests, etc

(h) Prepare letters for student ez-link card replacement

(i) Bus booking for school activities; collate bus Work Orders in Excel document on monthly basis for expenditure tracking

(j) Take first delivery of goods received; to check quantity delivered and inform Goods Receipt Officer

(k) Follow-up on monthly redemption of e-transport vouchers, meal subsidy usage by FAS students

(l) Maintain Lost & Found records

(m) Verify documents and track financial assistance or bursary applications

(n) Any other duties as and when assigned by the School

Working Arrangement:

Location:Ubi

Working Hours:

• Mondays to Fridays: 7:15am to 4:45pm, inclusive of 1-hour lunch break

• Service is not required on Saturdays, Sundays and gazetted public

holidays

Contract Duration: Nov 2023 to Dec 2024

Salary: $2100-$2300/Month

Job Requirements:

• Experienced in answering telephone calls and in front desk customer service

• Experienced in administration work

• Proficient in IT skills, preferably Microsoft Word and Excel

• Ability to create invites for online meetings (eg Zoom, Google Meet) is preferred

• Candidate with experience working as receptionist in mainstream school is preferred

Business Edge