Job Description

Description

• Provide full secretarial and admin support such as arrangement and co-ordination of internal and external meetings, conferences, scheduling of meal engagements with clients, etc
• Booking of the restaurants for customers luncheons and dinners and also liaising with the restaurant for the food menu
• Manage and maintain calendar for the Group and Business Heads
• Prepare responses to correspondence on routine inquiries
• Prepare local and overseas travel expense claims; facilitate travel arrangements; periodic submission of reports
• Set up and maintain necessary filing and other office systems for the team
• Support in any other department administrative/operational matters
• Prepare presentation materials, including PowerPoint decks
• Attend to the needs of the Group and Business Heads including trouble shooting of related IT issues and liaising with the Technology team on the specific requirements
• Assist the team for team building requirements and occasionally sit in the team meetings to understand the needs of the team
• Support claims reimbursements
• Ad hoc assignments of work by the Group/Business Heads

• Candidate must possess at least a Professional Certificate / NiTEC, Diploma or Advanced/Higher/Graduate Diploma
• At least 8 year(s) of working experience in the related field is required for this position
• Preferably candidates specializing in Secretarial/Executive & Personal Assistant or equivalent
• Technology savvy and skilled in using various computer applications.
• Proficiency in MS office in particular Excel, Word and PowerPoint, Outlook, OneNote
• Ability to multi-task and is resourceful
• Ability to work under pressure
• High adaptability and flexibility in the working environment
• Excellent verbal as well as written communication skills to facilitate positive client interaction
• Meticulous, discreet and possess good interpersonal skills
• Able to think out of the box

OCBC Bank