Job Description

Administrative Support:

• Perform general office duties such as answering phones, handling correspondence, and managing emails.
• Prepare and edit documents, reports, and presentations.
• Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.

Scheduling and Coordination:

• Manage calendars and schedule appointments for executives and managers.
• Coordinate meetings, including booking rooms, preparing agendas, and taking minutes.
• Arrange travel and accommodations for staff and visitors.

Communication:

• Serve as a point of contact for internal and external communication.
• Relay messages and information promptly and accurately.
• Draft and distribute memos, announcements, and other communications as required.

Data Management:

• Maintain databases and records, ensuring accuracy and confidentiality.
• Compile and analyze data for reports and presentations.
• Update and manage contact lists and distribution lists.

Office Management:

• Monitor and order office supplies, ensuring adequate inventory.
• Manage office equipment and arrange for maintenance and repairs as needed.
• Ensure the office environment is tidy and professional.

Support to Management:

• Assist with the preparation of budgets, financial reports, and other documents.
• Handle confidential information with discretion.
• Support special projects and initiatives as assigned by management.

Customer Service:

• Greet and assist visitors, ensuring a positive experience.
• Address inquiries from clients, suppliers, and other stakeholders.
• Provide information and support as needed.

RequirementsQualifications:DiplomaMust-have skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. Attention to detail and accuracy. Ability to handle confidential information with discretion. Knowledge of office management practices and procedures.Benefitstraining opportunitieshealth & wellness benefits

Lita Ocean Pte Ltd