Job Description

New Life Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Operations Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Location

: East (Pasir Ris, Marine Drive, Bedok)

Roles and Responsibilities:

Invoicing and Billing

Support monthly billing for student fees. Assist in billing for enrichment programs, field trips, uniforms, etc. Handle adjustments due to, but not limited to: GSII, advance payments, credit notes. Manage refund processes and documentation. Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

Collate outstanding payment data from the Finance team. Send reminders to parents regarding overdue fees. Assist in processing late fee adjustments.

Fund Tracking for Events

Monitor incoming funds for events and special purposes. Generate receipts for incoming funds. Create and maintain attendance name lists for event participants Generate statement of account for events/fieldtrips etc.

Petty Cash Support

Collate receipts and consolidate in a report Submit report to Finance for claim

Procurement Administration

Assist in creating new vendor profiles. Prepare and submit Purchase Requests (PR). Process and submit invoices and supporting documents for payment. Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

Maintain and update records in the ECDA CMS system as required. Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements:

Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field. At least 2 years of administrative experience in childcare industry preferred. Service-oriented with strong interpersonal and communication skills. Strong team player who is adaptable to changes Proficient in Microsoft Office (Excel, Word, Outlook). Familiarity with finance systems and ECDA CMS is an advantage.

To apply for any of our open positions, please complete the

JOB APPLICATION FORM

submit your resume to

nlcs_recruitment@newlife.org.sg

.