Job Description

What the role is:At the Ministry of Transport (MOT), we spearhead developments in Singapore's land, sea and air transport sectors to advance Singapore's economic competitiveness and Singaporeans' quality of life. We seek dynamic, analytical and committed individuals to join our able MOT team in realising the vision of a world-class transportation system and a global interconnected hub. If you share our vision and possess the qualities we seek, join us!What you will be working on:The officer will be part of a focused and professional team responsible for the delivery of customer-centric corporate services within the Ministry. Specifically, the officer may be required to work on one or more of the following areas: PA xe2x80xa2 Scheduling of meetings/events. xe2x80xa2 Managing calendars, emails and phone calls. xe2x80xa2 Making official work trip arrangements. xe2x80xa2 Organising events for the department or be part of a committee to organise events for the Ministry. xe2x80xa2 Maintaining records and filing systems. Corporate Services xe2x80xa2 Manage the on and off-boarding of staff in areas relating to workspace planning and allocation and ensuring new staff is work-ready on first day and outgoing staff has a smooth transition out (including proper return of all issued items). xe2x80xa2 Co-ordinate the production/programming of office/laptop access cards for new staff, replacement/change for existing staff and deactivation/return for outgoing staff. xe2x80xa2 Manage staff season-parking requirements and liaise with building management for billing. xe2x80xa2 Manage and carry out ad-hoc procurement to meet staff needs, including activities such as preparation of procurement proposals and liaising with vendors etc. xe2x80xa2 Assist in the telecom claims for staff, including review and verification of staff claims. xe2x80xa2 Administration of official travel arrangement; and providing advice and guidance to staff on travel policies and processes. xe2x80xa2 Assist in general office administration and support services for the smooth running of the Ministry's offices. General xe2x80xa2 Collate returns/requests from other government agencies if needed xe2x80xa2 Develop and produce collateral to support publicity and internal comms efforts xe2x80xa2 Any other duties as may be assigned from time to time by the Principal, Division Director or Section Head.What we are looking for:The officer should be a Singapore citizen with some relevant working experience. The officer should possess good interpersonal, organisational, written and communication skills. The officer is expected to be an independent worker with strong computer literacy and good initiative, as well as a meticulous, self-motivated, resourceful and committed team player.About Ministry of Transport:The Mission of Ministry of Transport is to develop Singapore's land, sea and air transport sectors so as to enhance our economic competitiveness and quality of life in a knowledge-based economy. MOT oversees the development and regulation of the following sectors: xe2x80xa2 Civil Aviation and Air Transport xe2x80xa2 Maritime and Ports xe2x80xa2 Land Transport Besides providing an efficient and cost-effective transportation in Singapore, it also strives to make Singapore an international civil aviation and maritime centre for the region. The ministry sets the strategic and policy direction while operations and regulatory works are carried out by the statutory boards under its charge. There are four statutory boards which are established by Acts of Parliament: the Civil Aviation Authority of Singapore (CAAS), the Land Transport Authority (LTA), the Maritime and Port Authority of Singapore (MPA) and the Public Transport Council (PTC). The ministry also oversees the operation of the Transport Safety Investigation Bureau (TSIB).

Ministry of Transport