Job Description

Job Requirements

• To support and complete KYC processes of the department whilst ensuring quality and completion in a timely manner.
• To conduct Trade Finance Transactions screenings and ensure screenings and checks are done within stipulated timeline.
• To handle, track and manage as well as assist to guide the Team in all areas of KYC, Transactions screening, General Compliance and all other related matters.
• To manage, plan ahead and prioritize on upcoming periodic review /new customers and guide team on document collection with GTFD Marketing Teams.
• To conduct and guide the team in exceptional handling of KYC issues, events trigger, manage differences with other departments, all ad-hoc matters of the team, etc.

To ensure these are completed within stipulated timelines:

• Prepare and ensure the necessary KYC reports are completed within stipulated timeline - monthly, ad-hoc, semi-annual and annual reports.
• Train the department on KYC related study sessions.
• Liaise with other Departments on KYC related issues.
• Provide support on Compliance and Internal Control matters of the department.
• Keep up-to-date on the procedures and policies in relation to KYC and update the relevant procedural manuals.
• Handle any other ad-hoc duties or projects in relation to KYC that may be assigned from time to time.

To assist Team Leader / sub Team Leader to handle, manage and guide the team in General Compliance related matters:

• To ensure annual, periodical, ad-hoc study sessions are conducted as refresher training or to update RMs on changes to laws and regulations.
• Review and update the GTFD Compliance Handbook or any related procedures for Management\'s review and approval.
• Review and update the following reports and submit for Management\'s review for submission to GTFD Chief Compliance Coordinator (CCC) and LCAPD respectively:

• Monthly Compliance check sheets.
• Annual Compliance Risk Assessment.
• Ensure all marketing (GTFD pitch book, including advertising check sheet) and non-marketing materials are reviewed by LCAPD and approved by Management.
• Reply to Compliance self-review / checks conducted by LCAPD:

• Monthly customer feedback received for the department
• Semi-annual -

• Customer Protection.
• AML Independent Review (deferred KYC, credit facilities for OFAC sanctioned countries check and record retention).
• Annual -

• Insider Dealing.
• AML Independent Review (control of dormant account).
• Banking Secrecy and Confidentiality.
• Conflicts of Interest.
• MAS 612.
• Any other items (SFA / FAA / OTCD derivative related, etc.).
• Act as liaison between GTFD and AMLPD/LCAPD to seek compliance clearance for compliance matters, eg, Conflict of Interest (COI), Price Sensitive Information (PSI), etc.

• Ensure PSI information in the Restricted List database is properly maintained.
• For COI, ensure Chinese walls are properly setup and memorandum approved by Management and circulated to LCAPD and COI Group Tokyo.
• Ensure staffs comply with bank\'s internal policies, internal rules and procedures

• Clean Desk Policy.
• OFAC Policy.
• PSI Rules.
• Entertainment & Gift (E&G) rule.
• Relief of Duties rule.
• By conducting the following checks:

• Monthly clean desk policy checks.
• Monthly review of E&G applications.
• Quarterly awareness of Compliance Rules.
• Half-yearly refresher training on clean desk policy and email rules.
• Monthly review of Relief of Duties form to ensure staffs who went on block leave comply with the rule.
• Monthly check of leave records to ensure staffs who took medical/urgent leave applied leave in e-leaves system when they returned to office.
• Review the control book for business trip applications and control book of taking out of documents to ensure staffs comply with internal rules.
• On-going tracking and monitoring to ensure staffs complete all mandatory regulatory and compliance training by due date.
• Liaise with PDAPD on application for usage of SMBC logos on tombstone.
• Support and enlighten Front & Back Office staff in the area of compliance with internal and external requirements including procedures and guidelines.

Job Requirements

• Recognised university degree with 5 to 7 years of equivalent experience in the banking industry.
• Knowledge of regulatory compliance requirements, including broad knowledge of AML including KYC and sanctions.
• Meticulous and possess good analytical and problem solving skills.
• Good communication skills and able to interact with colleagues of all levels.
• Works independently as well as within the team with the ability to multi-task, prioritise and work under pressure.

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