Senior, Corporate Secretarial Associate (in House/ Real Estate/ Icsa) Csy
Singapore, Singapore
Job Description
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Successful candidate is expected to discharge the following responsibilities:
- For Board and Board Committee Meetings.
- Arrange meeting schedules, confirming directors\xe2\x80\x99 and attendees\xe2\x80\x99 (HoDs) availabilities for meetings.
- Review the preparation, compilation and dissemination of meeting agendas and papers to directors, attendees.
- Organize and attend board/committee meetings.
- Draft and finalize minutes of meetings.
- Minutes Books, Resolutions, Statutory Records, SGX Announcements.
- Ensure that minutes books and statutory records (hard copy and electronic copies on server) are updated and maintained.
- Reviewing/drafting and circulation of resolutions for execution by directors and/or shareholders.
- Maintain and update Terms of Reference of Board, Board Committees.
- Release SGX announcements (drafting templates).
- Ensure compliance with the Companies Act, Listing Manual and other relevant legislations for approximately 40 Singapore and overseas incorporated subsidiaries. Must be proficient in IPT and Share buyback matters.
- Ensure observance of good Corporate Governance.
- AGM & Annual report.
- To ensure that the corporate secretarial sections of the Annual Report are duly revised and updated for dissemination to the shareholders and relevant parties eg. SGX-ST, Directors, Share Registrar.
- Script Dividend.
- Letters to Shareholders: Share Buyback and IPT mandates.
- Organisation (jointly with other departments) of AGM/EGM.
- Liaise with and support the lawyers with managing the following:
- External local corporate secretarial providers to ensure timely lodgement of statutory returns with ACRA.
- Share Registrar.
- External overseas corporate secretarial providers for preparation of resolutions and statutory filings required by overseas subsidiaries (Australia, Indonesia, China, Mauritius, Malaysia).
- Auditors: addressing auditors\xe2\x80\x99 queries/requests during annual audit period.
- Liquidators \xe2\x80\x93 addressing liquidators\xe2\x80\x99 queries/requests.
- Provision of support to other departments eg. obtaining ACRA business profiles, peoples profile, Corp Pass, providing statutory information, group structure, corporate data, KYC requirements, legal documents etc.
- Assisting with routine admin matters for the Legal & Corporate Secretarial Department, time permitting.
JOB DESCRIPTION
- ICSA (WIP or Graduate), ACIS, Law Diploma.
- Relevant [8 - 10] years\xe2\x80\x99 experience in corporate secretarial matters gained from ListCo (preferred), law firm, corporate service provider, Funds, Financial Institution.
- Good understanding of Companies Act, SGX Listing Manual, Code of Corporate Governance and guidelines and commercial practices.
- Work cooperatively across departments and numerous stakeholders.
- Resourceful, independent, meticulous.
- Possesses initiative and drive.
- Team player with good hands-on multi-tasking abilities.
- Strong interpersonal skills and organizational skills.
- Have a holistic/business-centric perspective.
HOW TO APPLY:
We regret only shortlisted candidates will be notified.
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Job Detail
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Job IdJD1291426
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned