Job Description

[What the role is]

This is a 2-year contract position as a Senior Executive, Admin in the School of Humanities & Social Sciences.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Academic Admin

Liaise and work closely with internal and external stakeholders to ensure that academic processes, including exam matters, student and graduate awards, staff teaching awards, surveys on modules/ courses and student experience, and course dialogues are managed effectively and executed according to regulations and guidelines.

Secretariat support for Board of Examiners\xe2\x80\x99 meetings, prepare exams statistics, check and prepare Statement of Results and coordinate printing of transcript and modular certificates.

Coordinator for exams processes, including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the system.

Student Development

Lead in the administration of student programmes and initiatives to ensure operational efficiency and effectiveness.

Coordinate scholarship and top student interviews, including schedule and communications to the stakeholders.

Coordinate student overseas trips, including facilitating trip applications, preparing project costings and proposals, and ensuring timely procurement of services to carry out the trips successfully.

Work with functional stakeholders to plan and manage projects related to school club activities and events, training & learning journeys for student leaders, mentors/ club advisors.

School Admin

Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, parents/ guardians\xe2\x80\x99 forums, and graduation ceremonies.

Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports.

Ensure proper records management under student development and academic admin work areas.

Manage and execute other administrative tasks assigned by the Management.

[What we are looking for]

Preferably with experience in a similar job role/ education environment

Meticulous, strong admin skills and able to multi-task

Good in record keeping, inventory, and document management for traceability

Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)

Able to work independently and as a proactive & collaborative team player

A tenacious attitude with a growth mindset

Familiarity with data analytics is advantageous

Interest in learning new systems and embracing new office technologies and tools for higher productivity

Singapore Economic Development Board