Job Description

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)The National Institute of Education (NIE), Singapore, is Singapores national teacher education institute and we are proud to be an integral part of the nations education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE .The National Institute of Education invites suitable candidates to join the Office of Academic and Faculty Affairs (AFA) as a Senior Executive, AFA.ABOUT THE OFFICE OF ACADEMIC AND FACULTY AFFAIRS (AFA)The Office of Academic and Faculty Affairs oversees the recruitment as well as the career and leadership development of NIE faculty. Day-to-day operations include the full spectrum of administrative processes for faculty appointment, promotion & tenure, contract renewal, and appraisal of faculty. The Office also manages faculty-related data management systems, and faculty recognition awards. Additionally, the AFA Office works closely with the Academic Departments, Human Resource, and IT departments of NIE to ensure the smooth running of all matters related to faculty processes.JOB SCOPEThe job of the Senior Executive, AFA, is to work collaboratively with the AFA team to manage and perform administrative processes that come under the purview of the AFA Office.ResponsibilitiesAdministrative Support

• Provide secretariat support for meetings, including taking minutes and preparing reports and presentations.

Website, Social Media and Portal Maintenace

• Ensure timely updates of online platforms to ensure and accurate information is presented to internal and external audiences.

Faculty School Attachment

• Manage and coordinate all aspects of the faculty school attachment process with MOE.
• Ensure all procedures, timelines, and relevant documentation are followed, and maintain smooth operations throughout the attachment period.

Faculty Awards and Recognition Administration:

• Provide administrative support in managing all faculty awards, and call for University nominations.
• Ensure the proper administration of awards, maintain accurate records, and coordinate with relevant departments to ensure timely execution.
• Schedule evaluation meetings and provide secretariat support.

Management of Faculty-related Processes

• Support administrative and evaluative processes for faculty appointments, promotions & tenure, contract renewals, lecturer promotions, and emplacements, ensuring alignment with NIE and NTU guidelines.
• Review dossiers and documents submitted by faculty to ensure accuracy and adherence to University policies.
• Provide guidance and prompt responses to faculty and administrators on faculty-related matters.
• Identify and implement enhancements to streamline faculty-related operations.

Faculty Engagement, Development, and Special Projects

• Organise professional learning communities and engagement sessions to enhance faculty understanding of NIE policies and guidelines.
• Support the operationalisation of faculty development and talent attraction initiatives.
• Collaborate with the Assistant Director and team to design and administer faculty surveys aimed at improving engagement.
• Conduct research, including literature reviews and environment scans, to support faculty development projects.
• Monitor global trends in faculty engagement and development to align NIEs practices with international standards.

Faculty-related Online Systems

• Provide guidance and prompt responses to faculty and administrators on faculty-related online systems.

HR Matters

• Oversee the appointment of part-time and temporary administrative staff for the department.

Requirements

• A Polytechnic Diploma.
• At least 1 year of relevant experience. Experience in academic administration, HR, or academic publishing in a University setting is advantageous.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong writing, analytical, and organisational skills.
• Exceptional attention to detail, time management, and interpersonal abilities.
• Capacity to manage multiple tasks and interact effectively with stakeholders at different levels.
• Self-motivated, proactive, and resilient.
• Familiarity with digital tools and an ability to leverage technology for process optimisation.

Closing DateThe closing date for the advertisement is 21 February 2025. We regret that only shortlisted candidates will be notified.Other InformationNIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to the availability of seats.Hiring Institution: NIE

Nanyang Technological University