Job Description

1. JOB PURPOSE

The Executive Assistant provides administrative support in the efficient delivery of a range of HR services pertaining to recruitment and other HR matters. The incumbent will also provide first line operational support in day to day matters and solutions of repetitive and routine problems.

2. MAJOR DUTIES & RESPONSIBILITIES

i. Coordinate the pre-interview activities including posting job advertisements in e-recruitment portal, interview scheduling and coordination, interview documents preparation, conduct reference check and qualification verifications.
ii. Prepare appointment letters, uniforms, and name tags and coordinate matters relating to the candidates' job commencement.
iii. Verify and collate all relevant documents and certificates of candidates before job commencement of candidates.
iv. Ensure that staff employed are issued with the relevant work pass (where applicable) in accordance with MOM guidelines.
v. Co-ordinate pre-employment medical check-ups and manage new employee data in HRIS.
vi. Ensure e-files are properly documented according to audit requirements.
vii. Maintain and update employee's records in HR system.
viii. Process, arrange and complete all document for transfer, re-designations, contract renewals, resignations, etc., including the update of the staff database where applicable.
ix. Coordinate staff cross-nesting arrangements including liaising with other institution's HR, updating contact tracing template, where applicable.
x. Perform basic analysis to draw accurate inferences from data.

General
i. Provide support for students' attachments, career talks, open house, etc.
ii. Handle day-to-day HR administration activities such as attending to staff enquiries.
iii. Provide logistical support for HR events.
iv. Perform secretariat duties.
v. Assist with ad-hoc projects.
vi. Perform any other duties / projects as assigned by supervisor.

Institution

Woodlands Health (WH)

Job Family

Administration

Working Hours

Office Hours

Education Level

Diploma

Employment Type

Contract Full-Time