Job Description

Job Purpose:The Executive Assistant / Senior Executive Assistant provide administrative and operations support for his/ her respective section.Duties and Responsibilities:Primary Responsibilities and Duties (80%):

• Administrative functions including, but not limited to, writing minutes, printing and preparing training/ resource materials (training materials, forms, brochures etc.)
• Logistical functions including, but not limited to, sourcing for quotations, , preparing purchase requisition, raising request for purchases, room booking, catering and loaning of laptop/ projector and other teaching equipment
• Support clinicians in their administrative role such as tracing patient medical records, filing assessment forms, managing admin files for record purpose
• Assist in appointment booking and remind patients of appointments
• Liaison with internal and external stakeholders for meetings, school/home visits etc.
• Event management of various workshops, seminars and training classes
• Maintain and update various databases, and perform data entry
• Record and update staff movement
• Updating statistics/data for tracking purposes

• Maintain and replenish inventory on office supplies such as stationery, toner for printer/ photocopier
• Maintain department staff records, locker keys and other minor office supplies
• Any other duties assigned by the supervisor

• Minimum Diploma holder
• Minimum 2 years working experience in administrative duties
• Computer skills in MS Office
• Good organizational and communication skills

National University Health System