Job Description

This incumbent is part of Nanyang Business School Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

Responsibilities:

Course Support

Work closely with program offices and faculty on teaching schedules

Assist in dissemination of course materials and information on the learning management systems/platforms

Preparation of course packs

Scheduling of student consultations

Support CA and examination invigilation

Finance/Procurement

Ensure all spending are in accordance with NTU policies and guidelines

Assist in budget planning for faculty-related expenses

Proper filing and accounting of revenue and expenditure for periodic financial reporting

Proper and timely processing of expenses claim incurred by faculty

Assist with purchases in accordance with NTU procurement policies and guidelines

Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

Events Management

Assist in the organization of seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution

Manage the logistics of visits by academics and potential candidates for faculty recruitment

Other General Administration

Establish SOPs for each area of work and review processes for efficacy

Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.

Assist with travel arrangements for faculty on official business

Setup and manages logistics for meetings with internal and external stakeholders

Prepare and coordinate logistical support for meetings

Preparation and editing of presentation slides

Arrange, prepare agenda and refreshments, and write minutes of meetings

Mailing and printing services

Manage office stationery supplies for faculty

Proper record keeping and filing

Requirements:

Minimally a Diploma in Business Administration, or related field.

Minimum 2 years' of working experience in an administrative role.

Relevant working experience in education sector will be advantageous.

Strong proficiency in MS Office suite, and online productivity tools.

Possess a good command of spoken and written English.

Able to work individually and collaborate with others as a team

Strong planning, organizational and problem-solving skills

Independent and possess strong multi-tasking abilities

Meticulous and attentive to details

Hiring Institution: NTU

In line with Singapore's nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click .