Job Description

Responsibilities

1) Events Management

Manage event processes and execution, including, but not limited to, idea-nation, budgeting, planning, marketing, registration, coordinating and operations for conferences, workshops, events, dinners etc in physical, virtual or hybrid formats

Plan event specifications and facilitate logistical requirements, including anticipate and plan for possible scenarios

Setting up of the project on NTU's integrated events platform - EventsAir

Prepare event prompts, run sheets, admin and briefing notes to senior leadership, crew and participants

Participate in project management activities and work-in-progress meetings.

Ensure timely dissemination to all relevant stakeholders of all project management documentation and administration.

Coordinate and effectively manage onsite production crew, suppliers, and temporary staff.

Provide effective support to the team members.

Develop project timeline schedule and critical to-do lists/milestones

Monitor milestones to ensure timely delivery at each checkpoint

2) Other Responsibilities

Events Office webpage administrator (Sitefinity)

Track and compile the annual university events calendar

Provide secretariat duties including prepare agendas, write minutes and other logistical tasks events

Required to assume secondary job responsibilities within EO such as tracking of mementoes, finance, EO assets, Office supplies inventories, work manuals and SOPs etc

Other secondary administrative roles and responsibilities as assigned

Requirements

Diploma/Degree from a recognized institution of higher learning

At least 3 years of relevant working experience in events management, preferably in an academic sector

Experience in virtual and/or hybrid events

Knowledge in video production, HTML5, CSS, Sitefinity preferred

Preferably effectively bilingual in both English and Chinese

Good interpersonal, communication and writing skills

Attention to detail with high-level of accuracy and ability to demonstrate sound work ethics and discretion

Good attitude with ability to work independently as well as a responsible and good team player who is creative, resourceful, and resilient

Strong ability to manage multiple projects, timelines, budgets, and deliverables.

Hiring Institution: NTU

In line with Singapore's nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click .