Job Description

1. Course Support
? Work closely with program offices and faculty on teaching schedules
? Assist in dissemination of course materials and information on the learning management systems/platforms
? Preparation of course packs
? Scheduling of student consultations
? Support CA and examination invigilation

2. Finance/Procurement
? Ensure all spending are in accordance with NTU policies and guidelines
? Assist in budget planning for faculty-related expenses
? Proper filing and accounting of revenue and expenditure for periodic financial reporting
? Proper and timely processing of expenses claim incurred by faculty
? Assist with purchases in accordance with NTU procurement policies and guidelines
? Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

3. Events Management
? Assist in the organization of seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution
? Manage the logistics of visits by academics and potential candidates for faculty recruitment

4. Other Matters
? Establish SOPs for each area of work and review processes for efficacy
? Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
? Assist with travel arrangements for faculty on official business
? Setup and manages logistics for meetings with internal and external stakeholders
o Prepare and coordinate logistical support for meetings
o Preparation and editing of presentation slides
o Arrange, prepare agenda and refreshments, and write minutes of meetings
? Mailing and printing services
? Manage office stationery supplies for faculty
? Proper record keeping and filing

Job Requirements

Requirements

• Min. Diploma in Business Administration
• Min 2 years of experience in administrative role
• Relevant working experience in higher education sector will be advantageous

? Strong people management and leadership skills
? Excellent interpersonal and communication skills
? Self-motivated and Flexible, organized and meticulous
? Team player and able to work with all levels of staff
? Strong planning, organizational and problem-solving skills
? Proficient in MS Office (knowledge of Advanced MS Excel will be advantageous)

Working hours

? Mondays to Thursday: 8:30 AM to 5:45 PM
? Fridays: 8:30 AM to 5:15 PM
? Lunch Break - 45 mins

Working locations

? Pioneer (School environment)

Additional info:

? Salary: Up to $3500 per month
? Contract Period: 6 months
? This is outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format)to Jacelyn at Jacelyn.lim@rmagroup.com.sg or Nadiah at Nadiah@rmagroup.com.sg | 97245482 or 62987159

To expedite processing, you can lodge your application directly at https://www.rmaconsultants.com.sg/employment/registerjobseeker.aspx or https://bit.ly/expeditejobappl

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform
that only shortlisted candidates will be notified.

Nadiah Nasir
EA License No. 93C4403
EA Regn. No. R1547667