Job Description

Job no: 500326
Work type: Contract, Full Time
Location: Marina Bay Sands
Categories: Marketing & Communications, Design

JOB SCOPE

• Assists the daily activities of the department across all areas of events and sponsorship
• Assists in the activation of events with external and internal stakeholders from commencement to completion on assigned projects or partners.
• Receives and reviews basic ad hoc / \xe2\x80\x9c sent in \xe2\x80\x9d sponsorship requests and proposals and assists in the directing of sponsorship and partnership proposals to the correct departments
• Follows up on proposals sent and information required, assisting in the assessment of proposals.
• Assembles and coordinates internal departments required to produce the events pursuant to the agreed upon terms and conditions
• Manages administrative areas of events, including but not limited to; ticketing requirements, Hotel, F&B, MICE internal ordering, project information etc as directed to facilitate the event or sponsorship success.
• Attends meetings and takes notes on directives for events and sponsorship and assists event organizers in documenting operational requirements for events.
• Processes the internal procurement requirements for events with internal departments.
• Assists with the processing of contracts with Legal and Compliance teams with external parties.
• Assists in the fulfillment of event post analysis and report with finance and other internal departments.
• Departmental administrate functions, including making discretionary decisions and interfacing with all appropriate departments and stakeholders on the property
• Sets up appointments, answer and screen incoming telephone calls.

• Minimum of 3 years of experience in a sponsorship, events, marketing administrative role with a clear understanding of the event process
• Industry experience with events, marketing, sponsorship or hospitality within a 4/5 star property if possible and/or an Event, PR, Marketing agency
• Strong execution, time-management and prioritization skills, with ability for attention to details.
• Comfortable working in a fast paced environment and managing multiple activities under pressure
• Maintain a professional appearance with strong interpersonal communication & written skills.
• A working understanding of agreements, contracting process, preparing and examining legal documents for legal and compliance review and conducting research