Job Description

OverviewTo support the Master of Clinical Mental Health and Psychotherapy and work alongside the Programme Director, Education Directors, Faculty, and Placement to coordinate the curriculum stream of the Programme, delivering all administration relating to the teaching activities of the Programme. To offer high-quality administrative support and guidance to the Programme Team and students, developing and maintaining systems to ensure the smooth running of administrative processes and an outstanding student experience throughout the student lifecycle.The Yeo Boon Khim Mind Science Centre is a NUS and NUHS Research Centre. mindsciencecentre.sg\xc2\xb7 Responsible for the full end-to-end spectrum of programme management including:Admissions\xc2\xb7 Support application of admissions.\xc2\xb7 Support admissions process from application to enrolment into the programmes.\xc2\xb7 Perform secretarial duties for the admissions committee.Teaching\xc2\xb7 Support with curriculum planning/updating, time-tabling, facilities booking and logistics planning for courses and assessments/examinations.\xc2\xb7 Providing logistical support to courses onsite and online, such as uploading of lecture notes, taking attendance and managing online learning platforms (e.g. Zoom).\xc2\xb7 Support course administration from planning to final assessments (pre and post-processing).\xc2\xb7 Support employment of external subject-specialist faculty members and assessments.\xc2\xb7 Liaising with faculty members and communicate unambiguously to provide and/or exchange information accurately in all situations.\xc2\xb7 Provide administrative support to both faculty and trainees.\xc2\xb7 Ensure faculty members/trainers are well-supported and are remunerated timely.\xc2\xb7 Administer and support collation of data and student feedback per teaching session, reporting system for trainee performance, and other quality indicators, where applicable.Placements\xc2\xb7 Support with setting up of placement sites and engagement of supervisors.\xc2\xb7 Support with placement administration from planning to assessment.\xc2\xb7 Support with developing and establishing MOUs with placement sites.\xc2\xb7 Ensure that placement sites and supervisors are renumerated timely.\xc2\xb7 Liaising placement site and supervisors and communicate unambiguously to provide and/or exchange information accurately in all situations.\xc2\xb7 Support the allocation of placement sites for each trainee based on their experience and preference, and placement site\'s requirement (each trainee needing to complete two placements across their study).Research\xc2\xb7 Support with allocation of research supervisor.\xc2\xb7 Support research supervisor administratively as necessary.\xc2\xb7 To work closely with the Finance Manager on finance matters such as managing Programme budget, fee payment, audit of Programme.\xc2\xb7 To work closely with Fundraising Manager on matters such as fundraising, scholarship matters.\xc2\xb7 To attend to all enquiries and support communication relating to the Programme.\xc2\xb7 To support the application, interviews and administration of scholarships.\xc2\xb7 To lend secretariate support to Programme committees (Admissions, Curriculum, Examination, Scholarship).\xc2\xb7 Lend event management/logistical support for workshops and symposiums.\xc2\xb7 To support the publicity and marketing of the Programme such as, but not limited to, road shows, advertising and organising of events (both locally or overseas).\xc2\xb7 Assisting the Programme Director, Education Directors and Faculty as necessary for the delivery of teaching including working on specific projects in this area.\xc2\xb7 Any other ad-hoc tasks or projects as assigned by the Programme Director and Education Directors.Job Requirements\xc2\xb7 Minimum Bachelor\'s Degree.\xc2\xb7 Have excellent organisational and managerial skills.\xc2\xb7 Demonstrate high levels of autonomy and initiative.\xc2\xb7 Ability to multi-task and work with others to plan and prioritise.\xc2\xb7 Proficient in Microsoft Office applications such as Word, Excel and PowerPoint.\xc2\xb7 Pleasant disposition, meticulous, pro-active.\xc2\xb7 Willingness to work on weekday evenings and weekends. Dates will be made known in advanced.\xc2\xb7 Good communication skills are also essential in order to engage with the wide range of individuals, stakeholders and groups connected to the Programme.#L1-RT1

National University Health System