Job Description

Main Purpose of Job The Human Resources & Administrative (HR & Admin) Specialist will be primarily responsible for the full spectrum of Human Resources operational and administrative matters as well as support in specific regional HR Projects in company. The Incumbent will also be responsible to cultivate and maintain culture of positive engagement among employees in the office and drive HR initiatives / process improvements.

Job Responsibilities: Human Resources

• Responsible for day-to-day operations in Human Resources, including but not limited to HRIS update and maintenance, Upkeep employees\xe2\x80\x99 e-P-files, Welfare and Benefit, Leave Management,
• Performance Management, Corporate Insurance, Employee Medical Insurance, HR Reports as required, Exit Process, etc)
• Drive recruitment process of managerial and non-managerial positions (Aligning with Hiring Manager on recruitment, preparing and placing ads, managing recruitment agencies, preselecting applications, conducting interviews, negotiating contracts, etc) according to defined standards. Initiate and undertake short and mid-term recruitment activities to attract the right candidates.
• Full employee life-cycle management, including performing new employee\xe2\x80\x99s on-boarding, pre employment medical checks, induction and orientation programmes, benefits administration, confirmation, performance management, offboarding and etc.
• Liaising with Company HQ on the secondment of company\xe2\x80\x99s expatriates including:
• Preparation of secondment contracts,
• Management of Employment Work Pass and Family Dependent Pass applications, renewals and terminations of expatriates.
• Payroll management for company, including monthly payroll processing and statutory submission (CPF, Government paid leave, Foreign tax clearance, etc.), as well as yearly preparation and submission of e-filing (IR8E) for Income Tax reporting to the Authority and periodic internal and external audit with regards to HR.
• Manage and drive the implementation of Learning & Development for company\'s employees (tools and concepts) that contributes to the overall learning effectiveness.
• Employee welfare and benefits implementation and propose improvements.
• Initiate and organize company events, employee communication and welfare / engagement activities, i.e. company outings, social activities, teambuilding, CSR events, etc. to improve staff morale / team spirits and productivity
• Act as the main point of contact to manage and support for company Code of Conduct (COC) and Risk Management matters.
• Support in Annual Budget process, Annual Salary Reviews and Performance Bonus as required, in accordance with rewards policy and processes.
• Work closely and advise managers and employees on all employment regulations, HR / C&B practices, Company HR policies and procedures and employee relations such as disciplinary / grievance handling and implement solutions.
• Prepare and provide reports, analysis, surveys and interactive communications on all HR activities and initiatives to the Regional HR Manager, as required.
• Work closely with internal HR Team as well as external HR community in driving the implementation of company-wide / regional objectives and programs for improvement.
• Provide support in the company regional HR Projects, as required
• Support Regional HR Manager to drive and execute all HR-related improvement initiatives / projects.
• Support Regional HR Manager on all additional ad-hoc requests.
  

Office Administration

• Responsible for full spectrum of general office and administrative activities to support and ensure efficient and effective in operation.
• Manage overall office management such as maintenance and up-keeping of company office premises, equipment, furniture, and supplies, resolving issues and/or propose improvement plans when necessary (i.e office hygienic and cleanliness, air-con management, printer / electricity meter readings, etc).
• Provide general administrative duties such as attending to walk-in visitors, courier deliveries & pick-up, collection and mailing of letters, dissemination of incoming faxes and mail, etc
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints (i.e office stationery, pantry maintenance & refreshments reimbursements).
• Main contact for building and facilities management on all office premise and lease matters.
• Responsible for the housing and relocation support including liaising with relocation partners to determine accommodation based on company policy and the negotiations of costs during lease renewal and lease terminations.
• Support in travel, hotel logistics, applications and other necessary preparations (where necessary) for all employees and visitors. Coordinate logistics for major meetings in terms of event venue sourcing, accommodation, application for overseas participants etc.
• Management of Corporate Hotel.
• Oversee facilities services, maintenance activities and vendors.
• Organize and supervise other office activities (recycling, renovations, event planning).
• Develop, review, and propose improvements to administrative systems, policies, and procedures.
• Monitor all costs and expenses to support in GA budget preparation.
• Other ad-hoc duties as assigned.
  

Job Requirements:

• Minimum of Bachelor\xe2\x80\x99s degree in Human Resources, business administration or other related disciplines.
• Minimum of 4 - 5 years\xe2\x80\x99 work experience in the field of HR.
• Mature, proactive and confident personality with excellent interpersonal & communication skills.
• Good time management & project management ability; able to multi-task and prioritize workload.
• Driven, strong work ethic, and self-motivated to learn, grow and succeed.
• Abreast of market best HR practices, employment trends, and regulations in Singapore i.e. Employment Act.
• Excellent skills in Microsoft Office (Excel, Word and PowerPoint).
• A good team player.
• Prior experience in working in a multi-cultural environment is an added advantage.

HOW TO APPLY:

We regret only shortlisted candidates will be notified.

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