Job Description

Responsibilities

1. Contract Administration (50%)

• Prepare and vet the Division\'s and counterparties\' contracts in accordance with concluded deal

parameters. * Liaise between traders, operations, and legal dept on contract status, terms and contract issues.

• Responsible for ensuring that shipments and vessels are executed smoothly according to

contractual terms. * Be the primary interface between the Division and counterparties\' contract negotiation and/or

operations team. * To propose and negotiate contractual terms, under the guidance of traders to maximize

beneficial outcomes for the Division, balancing client satisfaction and firm objectives. * Issue, monitor, and manage shipping instructions, vessel nominations and related matters.

• Monitor and help to ensure the smooth execution of all matters related to letter of credit and

insurance documentation. * Calculate and monitor demurrage, claims, and other charges as per contract and C/P (Charter

party) to avoid /minimize demurrage and/or settle payment with owners/shippers / receivers. * Manage and coordinate customer/supplier payment terms to ensure timely collection and

payment in compliance with contractual terms/conditions. * Liaise with traders on open positions, vessels\' loading, and other issues pertaining to trading

risks. * Coordinate vessel execution with supplier/buyer/port operations and supervision

companies.

2. Compliance and Trade Support (35%)

• Ensure that contract memos and physical deal recaps are reported accurately and in a timely

fashion to relevant internal stakeholders. * Maintain and monitor credit limit database for counterparties and apply for credit limits

when required. * Perform daily reconciliation of trades with Market Risk / Middle Office to ensure that physical

trading positions are represented accurately. * Ensure that month-end transactions and other internal processes are completed in a timely

manner. * To maintain and enhance reporting tools for trade monitoring and trade-related activities.

• Provide support for systems and processes by working in collaboration with

relevant stakeholders for the betterment of the division\'s and firm\'s trading activities.

3. Others (15%)

• Assist in preparing and maintaining trade-related spreadsheets and data to support the Division\'s activities.
• Proactively foresee and highlight the opportunities and risk/exposure.
• Any other administrative task as given by the manager from time to time.

KNOWLEDGE, SKILLS, AND ABILITIES

• At least 2 years of contract management experience in dry bulk, preferably in Iron Ore trading.
• Degree in trade, management, international business or quantitative-related field.
• Knowledge of Incoterms and International trade (such as document flow, physical trading controls, etc.) ; be able to apply in daily operations when required.
• Good knowledge of Letter of Credit under UCP 600 & ISBP.
• Knowledge of shipping practices e.g. C/P terms and its relation to sales/purchase of

contracts, laytime calculations, C/P B/L requirements, etc including insurance classifications. * Knowledge of L/C terms and conditions preferred and able to prepare a full set of shipping

documents in accordance with L/C and contractual requirements. * Ability to identify and solve day-to-day problems independently.

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