Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Senior Workplace Coordinator

Work Dynamics - Integrated Facilities Management

DUTIES AND RESPONSIBILITIES

Conduct morning checks on the facilities in the office

Act as an interface with client, visitors and guests

Being the point of contact for building landlord

Assist Client with tactical planning for the facilities team\xe2\x80\x99s goals and objectives

Manage & maintain facility management tasks as assigned.

Ensure appropriate follow-up with customers.

Seek to continuously improve processes, systems and overall client satisfaction.

Assist with researching, analyzing and reporting budget variances

Work with team members to identify and respond to any financial or budgeting related issues

Help support facility specific cost savings targets to contribute to the account achieving significant savings

Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.

Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits

Reporting to Regional Team on facility related projects and updates as and when required.

Create and manage Office and services SOP\xe2\x80\x99s

Site Operations

Plan and take responsibility for smooth operations of all mechanical, electrical, plumbing installations and buildings works pertaining to the facility

Emergency call support and site attendance as required

Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time

Continuous optimization of processes, tools and documentation

Achieve key performance indicators and service level agreement target

Attending to ad-hoc guest at the visitor waiting area

Ordering and tracking of first aid supplies, office supplies and pantry supplies for office

Collection of mail from the letterbox and distribute to relevant department mailbox

Space planning and occupancy reporting to CRE on a quarterly basis through physical counting of occupancy.

Manage and program the registering and issuing of badge access and handle any badge related issues for users and visitors on a daily basis

Manage ad-hoc projects

Events Management Support

Provide support to Events team to set up of space for the Corporate / BU events

Planning for company events

Finance

Execute all required financial related work to deliver facility services to Client\xe2\x80\x99s facility

Be administrator for Client\xe2\x80\x99s purchase system for Facility related, if required

Assist with registering new Third Party Vendors in JDE system according to JLL policy and procedures

Create Purchase Order (PO) requests on behalf of the facility management team for both JDE and Client System

Goods Receipt (GR) the PO after confirmation of PO requester

Email scanned invoices to JLL\xe2\x80\x99s Financial Service Center (FSC)

Assist with any other financial related matters to ensure that all financial process are completed in a timely manner

Assist local Singapore finance as required to ensure that all financial related matters are closed in a timely manner

Maintain tracker to ensure of all responsible financial process to ensure that all payments are properly documented and completed in a timely manner

Escalate any potential risk of late payment or other financial matter that could impact facility operations to Singapore Lead as soon as you become aware

Client/Stakeholder Management

Manage the key client team representatives effectively to ensure that expected service levels are achieved

Build strong working relationships with key client representatives and promote company\'s engineering platform and provide a key linkage between the wider organization and the client representative and account team

Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Require to physically check and complete the occupancy data based on client requirement with provide templates

Procurement & Vendor Management

Review the PPM /service practices of Services contractors to deliver quality work practices in line with the manufacturer recommendations, established processes, tools & documentations

Plan and manage budgets for workplace Services & Operational contracts

Manage contract on vendors

KEY COMPETENCIES

Sound interpersonal skills to manage diverse range of service providers and Client representatives

Sound written and oral communication skills

Demonstrated ability to manage multiple and complex operational matters on a daily basis

Proven capacity to understand and interpret commercial contracts

Capacity to deal with ambiguity and address complex problems

Sound computer skills in Microsoft Office

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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