Senior/executive Assistant, Value And Safety Office
Yishun, Singapore, Singapore
Job Description
- To Provide secretarial support to HOD and/or supervisors such as calendaring, scheduling of meetings/appointments, processing of claims, arrangement of overseas travel arrangement, etc.
- To provide administrative and coordination support to the department such as:
o Room bookings for meetings and events, etc.
o Minutes-taking for department meetings
o Processing of claims, payments, and assist in purchase and procurement-related matters
o Update and maintenance of department records for office supplies, assets, equipment, department's budget, meeting minutes and materials, etc.
o Manage and maintain department's intranet, virtual communication platform, database, information repository and department filing system/storage, etc.
o Manage and track delivery and postage of work-related or official documents and parcel
o Assist with staff training procedures such as course registration, claims processing, arrangement of overseas conference or study trip, etc.
o Assist in on-boarding and off-boarding process for staff, including scheduling of orientation sessions, application/termination of IT access, etc.
- Provide administrative and coordination support to department events such as Quality Day, Strategic Retreat, Team Bonding, etc.
- Assist in the management of department's common mailbox and help to disseminate communication materials, publications, company news and relevant information
- Assist in preparing statistical compilation of incidents, clinical cases, risks events, for team's consumption and analysis
- Assist in collation of reports, inputs and perform data entry for PRISM in a timely and effective manner
Woodlands Health (WH)
Job Family
Administration
Working Hours
Office Hours
Education Level
Diploma
Employment Type
Regular Full-Time
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Job Detail
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Job IdJD1247599
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationYishun, Singapore, Singapore
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EducationNot mentioned