Job Description

Family Group: Administration

JOB PURPOSE

The Associate Executive will provide administrative support to Cluster Education Director and department operations. This position will report to the Director, Group Clinical Education (or equivalent).

JOB DESCRIPTION

The Associate Executive is responsible for:


Providing administrative support to the Cluster Education Director through calendar management, meeting coordination, and prioritisation of commitments

Organising and coordinating departmental meetings and events, ensuring smooth execution from planning through to post-event follow-up

Overseeing office administration, such as procurement and maintenance of office stationery and other assets

Supporting the mentorship programme for junior doctors by coordinating activities and managing administrative requirements

Managing faculty conference sponsorship, from applications and travel logistics to budget approval and reimbursement Processing claims for faculty development activities

Supporting faculty development and other faculty-related activities, such as event logistics, and publicity materials

Assisting in the faculty appointments and the Teachers and Educators Database




The Associate Executive is also expected to participate in assigned initiatives and projects to achieve the institution's vision, mission and strategic objectives.

3. JOB REQUIREMENTS

Education/Training/Experience

Diploma / GCE 'A' levels with at least 2 years of administrative experience Prior work experience in educational institution or healthcare setting would be advantageous Proficient in Microsoft office applications

Personal Attributes

Possess good interpersonal and communication skills (both spoken and written) Meticulous, with strong coordination abilities * Able to multi-task and work independently in a fast-paced and dynamic environment