Job Description

POSITION PURPOSEThe position will support Aesop store development in the South East Asia region, through the project management of new store openings as well as refurbishment & maintenance.MAIN RESPONSIBILITIESDesign

• Preparation of architectural briefs, specific to projects
• Take a collaborative approach to design, through engaging in conversations around stakeholder comment.
• Embed self within the global design world, by remaining informed on captivating contemporary and historical design precedents and imparting this knowledge to the wider team.

Project Management

• Project manage creative solutions for street and shopping mall retail stores and also department stores in the SEA region
• Project manage creative solutions for specialised projects including office spaces, temporary stores and projects in collaboration with other departments.
• Demonstrate exceptional multi-tasking skills, in order to bring multiple creative solutions to fruition and within expected timeframes.
• Manage the expectations of key stakeholders for each project \xe2\x80\x93 including design and commercial expectations.
• Lead project management of stores and special projects that are assigned to an external or Internal Architect.
• Survey prospective locations, providing architectural and construction feedback to Aesop HO and Region Asia and also external Architects when needed.
• Provide Aesop feedback to external Architects through written and visual communication
• Monitor budgets and construction schedules reporting back to Regional Asia
• Drafting, review and approving of design & construction contracts
• Organise permitting, engineering and all other external services required for building and occupancy permits.
• Conduct internal post-mortem on projects outlining successes and areas of development with regards to all aspects of the project \xe2\x80\x93 sharing this with the wider team.
• Liaise with all external consultants and contractors involved on a project \xe2\x80\x93 e.g. Lighting consultants, engineers, building surveyors, etc.
• Procure Aesop supplied fixtures and fittings relative to each project

Construction ManagementAttend site handover meetings, to ensure that conditions are as per signed Aesop lease agreement

• Tender out assigned projects to builders and negotiate through the pricing process.
• Review shop drawings and ensure these are as per documentation approved by Aesop
• Responding to RFIs from contractors
• Conduct factory and local site visits to monitor ongoing quality and report progress back to Regional Asia
• Accept completed store from external construction team and complete detailed build defects list.
• Lead rectification process of all build defects, ensuring these are completed in a timely manner.

Store Maintenance & Small Works

• Design and document thoughtful and practical small-scope solutions in response to retail and maintenance needs.

Reporting & Communication

• Monitor total CAPEX spend for projects with weekly reporting back to Regional Asia
• Monitor timings of projects, ensuring these are running to schedule \xe2\x80\x93 reporting back to Regional Asia
• Communicating project progress and outcomes to wider Aesop SEA business.
• Manage internal stakeholder expectations with regards to assigned projects.
• Maintain interest and knowledge in the skin care, product and retail industries

Aesop\xe2\x80\x99s Inclusive Hiring Principles\xe2\x80\x9cDiversity, Equity and Inclusion is not a project. It is a way of being.\xe2\x80\x9dAesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.GENERAL OFFICE ETIQUETTETeam Involvement and Support

• Assist in maintaining harmonious workplace relationships by openly and effectively communicating with other employees
• Be an active team member by demonstrating a willingness to help and support others
• Work in a cooperative manner with all other employees
• Adhere to the Equal Opportunity policy of the company

Health and Safety

• Ensure that full care is taken in the performance of all duties in order to protect the health and safety of oneself, fellow employees, visitors and consultants
• Adhere to the Occupational Health and Safety policy of the company

AESOP VALUESRespectWe take every opportunity to work together in an environment of mutual trust, candour and honesty. We believe that the best and most creative ideas are arrived at and accomplished collectively, with personal and cultural differences celebrated and fostered.Behaviour:

• Initiates and maintains open, trusting relationships at every opportunity
• Builds on ideas collectively, works positively with others to create shared achievements
• Values and celebrates personal and cultural differences, and endeavours to learn from them
• Genuinely listens to what others have to say and provides candid feedback where appropriate.

CreativityWe embrace all creative possibilities and challenges, particularly those that arise in times of change and evolution. We have a strong desire to learn more, aim higher and examine more keenly, with a love of the unusual and interesting. We explore ideas and have a thirst for deeper understanding through constructive debate.Behaviour:

• Embraces and supports creativity, and promotes choosing a different path
• Displays a desire to delve deeper and understand situations more fully
• Develops several approaches or solutions to a problem
• Explores, investigates and debates new ideas with others in order to make well-formed decisions

ExcellenceWe go beyond what is expected, seeking to have a broader and longer lasting impact and producing outcomes of impeccable quality. We are unremitting in the pursuit of excellence; attention to detail and quality permeate every aspect of our working day.Behaviour:

• Goes beyond what is expected, considers the longer term impact of decisions and actions
• Takes accountability for delivering impeccable outcomes, displaying unrelenting attention to detail and quality
• Keeps the exacting standards Aesop customers have at the forefront and consistently strives to exceed these expectations
• Faces shortcomings and acknowledges strengths, and strives for ongoing growth

PassionWe apply energy and enthusiasm to all our activities and express passion in our working life. We have the strength to bounce back from setbacks and continue in our enthusiastic pursuit of creative endeavours.Behaviour:

• Applies energy and enthusiasm, choosing to take on greater challenges and more creative pursuits
• Passionately advocates for Aesop products and culture
• Demonstrates resilience in the face of obstacles, reassess and shows adaptability in moving around the setback

IntegrityWe hold fast to an unwavering moral compass predicated on honesty, effort and quality. Integrity, principles and ethics matter to us, and resonate within every decision we make.Behaviour:

• Demonstrates a genuine moral compass when making decisions, acting ethically and responsibly
• Shows consistent and genuine sensitivity to the needs of others
• Remains open to sharing information with others to help them perform

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