Job Description

Company Description
-You’re talented and adaptable. That’s why you’ll fit in. As well as discovering, mining and processing many of the essential raw materials that enable, support and enhance modern life, our global business is involved in selling and marketing products – copper, platinum and other precious metals, iron ore, coal, nickel and diamonds. Through our Marketing Business, we are able to offer innovative solutions to meet our customers’ specific challenges. This includes physical products, logistics and technical support, as well as pricing and financing solutions. The purpose of the Marketing BU is to sustainably maximize cash flows from the marketing by optimally connecting commodities and customers. Our vision is to be the most respected marketer of the commodities and in support of this, we have set ourselves a target to deliver a considerable uplift in Value by 2023.

-What you’ll do Provides proactive and wide range of administrative and general support to the team to enhance departmental efficiency, productivity and communication in a highly responsive and confidential manner.
Key tasks: Daily Departmental Administration

• Communicate and/or coordinate instructions and business requirements with various individuals and/or departments
• Organize and maintain correspondences and records, following up on pending matters with limited direction
• Efficient and up-to-date filing and storage of documentation (paper and electronic)
• Accurate tracking records maintained e.g. Gifts, Entertainment & Hospitality Register, monthly travel overview, daily attendance/travel schedule
• Ensure compliance with Legal with respect to conference registrations
• Process invoices for the teams supported using online tool
• Order stationery and other consumables for the teams supported
• Coordinate new starters onboarding for the teams supported
• Proactively support other Team Assistants with events organisations and administration
  

Diary management

• Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines
• Flight, transfer and accommodation bookings and visa applications made in accordance with company travel policy
• Liaising with travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy.
• Ensure diary is up to date with travel info
• Expenses prepared and reconciled
  

Meeting and events management

• Logistics of conferences, quarterly management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc.
• Tele- and video-conferences arrangement
• Booking rooms, catering and equipment using online tool
  

Projects

• Participate in projects with other TA team member(s) as and when required
  

Health, Safety & Environment:

• Demonstrate behavior in line with health, safety and environmental standards
  

People

• Demonstrate behavior in line with the Group’s values, standards and a professional workplace
• Participate as an effective team member in working collaboratively with Executive heads, Marketing team, peers and relevant others (including from other teams where relevant) to achieve business goals
  

Financial

• Operate in a cost effective way

Qualifications
-What we’re looking for

• Good standard of general education
• Recognised secretarial qualification an advantage
• Proven track record of experience in a role and context of similar complexity
• Familiarity with travel and expenses booking tools
• Strong organisational skills with the ability to prioritise and multitask - Strives for excellence
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and use initiative
• Attention to detail and commitment to deadlines
• Work calmly under pressure
• Strong ability to work with multiple parties including setting up of Customer meetings – internal and external
• Effectively influence and manage relationships with key internal and external stakeholders to achieve required outcomes
• Communicates effectively across boundaries at appropriate levels
• Effective in working with diverse teams and sensitive to local social, political and cultural realities
• Demonstrated high degree of computer literacy and systems oriented particularly Microsoft Outlook, Word, PowerPoint and Excel

Additional Information
-Who we are Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world. As a responsible miner – of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel – we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives. What we offer

• Competitive salary and benefits package
• Amazing opportunities for learning and growth - from technical training to leadership programs, we bring out the best in our people
• We’re a large, successful multinational company and there are plenty of opportunities internally to move onwards and upwards too

Inclusion and Diversity Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential. How to apply To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process. #LI-CH1