Job Description

We are looking for a passionate Technical & Operations Assistant who will be working with Wilhelmsen Ship Management, a comprehensive global maritime group providing over half of the merchant fleet wi We are looking for a passionate Technical & Operations Assistant who will be working with Wilhelmsen Ship Management, a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. With a pool of more than 9,200 seafarers and over 500 shore-based employees all over the world, Wilhelmsen Ship Management is one of world's largest third-party ship managers with a portfolio of more than 450 vessels and counting. The position will be located at Great World City - West Tower in the heart of Singapore and it is easy to get to by public transportation. We offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills. Our ideal candidates are looking for new challenges and would like to join a team of experienced professionals who are passionate to grow in one of the world's largest maritime organizations. Main Responsibilities Alerts department with due dates of Vessel Manager visits and reports. Upkeep of vessel instruction books / manuals / drawings and ensures they are kept in designated shelves. Maintains a record of all circulars sent to vessels by Department head. Assists in vessel takeover / handover / flag change procedures. Performs secretarial functions as required and other tasks as designated by GM. Downloads and forwards Class listings to vessel and Vessel Manager monthly. Verifies that Quarterly reports from vessels are received in time and maintains record. Verifies Monthly reports such as Defect list, Inspection follow up reports received timely from vessels and informs in case of non-closure. Undertakes proper filing of vessels certificates in Office. Assists in preparation of marketing material and Budgets for new business. Assists in keeping track of Vessel inspection plan and activity. Compiles data from Docmap and Maintenance records (From Bassnet). Monitoring Deck, Engine monthly report which reflected in LNG/LPG Group sharing folder. Daily checking and monitoring PMS critical, environmentally critical, and stand-by critical items which overdue, especially for office audit purpose. Ensure maintenances job completed accordingly by on-board, especially for critical items. Monitor Critical Spare part inventory closely for each vessel and alert if any part is missing. Follow up until inventory updated. Periodically monitor job reports within Bassnet from vessel and revert to vessels for in-complete reporting. Follow-up maintenance job documentation with vessel once completed. Assist General Manager in making projects and budget proposals. Assist Vessel Manager in implementing inventory management projects within Bassnet for fleet vessels if required. Suggest improvement for maintenances documentation part in Bassnet if any. Confirm reporting of jobs within Bassnet post dry-docking of vessels by liaising with Master and CE's. Follow-up Bassnet replication issues with Vessel IT, if any problem on board. Confirm vessel implement the maintenance work on time and surveys onboard ship. To collate/coordinate and provide relevant information that is required for the GM to report at various meetings. To collate and input statistics into various reporting mechanisms. To organize and arrange key meetings on behalf of the GM as and when required. To coordinate/liaise with various internal functions (e.g. Finance, etc) information that is required from or by key managers. To coordinate with HR & Admin on various logistic arrangements as required by the GM. To provide any other information as and when required to be sent to key stakeholders. Accountabilities This position will measure against: Closed action items as required by relevant parties. Compliance of routine and plan. Safe and efficient work without issues. Execution of reliability plan. Qualifications Diploma, Advanced/Higher/Graduate Diploma, Others or equivalent. At least 3 year(s) of working experience in the related field is required for this position. Good written and spoken English. Good command of Excel, Power Point, Word and typing speed.