Job Description

Responsibilities

Drydock Support

Assist Technical Sup in preparing Authorization for Expenditure based on the appropriate work Breakdown Structure and ensure completeness in the scope of work Verification of cost Centre for requisitions raised by Technical team Set up schedule planning and coordinate attendance by service engineers Perform verification on manhours and timesheet submitted by service engineers Track variation orders from shipyard and update cost control team Track status of critical equipment parts shipment Participate in drydock closure process through verification of job completion status (vs scope of work) and review of open PO report. Maintain critical drydock documentation for postmortem review and future planning purposes. Monitoring of Technical Vessel Operating Expenditure ("VOE") Preparation of vessel monthly technical VOE analysis and provide key highlights to Technical Manager Support in the monthly accruals review for Technical VOE

Asset Management and Compliance

Maintain and update vessel's trading certificates Apply for the renewal of key certificates such as Bunker Convention Certificate, ship station license and Wreck Removal Certificate from the vessel's flag Prepare and circulate the monthly vessel compliance status report Prepare and circulate key vessel performance status reports Support on documentation requirements in event of insurance claims.

Other Support

Preparation of purchase orders for Technical related spent Administrative support to technical team which may include expediting delivery of critical parts for vessels and ad hoc payment request for urgent purchases as well as travel arrangements
Diploma or above in a related field e.g. Maritime Business, Engineering, Supply Chain, Business Administration. Equivalent formal experience and training will be considered. Minimum 3 years' experience operating in technical executive support role within a maritime industry preferably with vessel management exposure Previous experience in supporting vessel drydocking will be advantageous Knowledge of other computer software and programs where applicable - SAP, ABS NS, SAP and Microsoft Office tools Strong initiative and multi-tasking skills Time management skills with a strong sense of prioritization and follow through strong planning, organizing, coordinating, problem solving skills * Effective communications skills (both speaking and writing)