Job Description

Logistics
SINGAPORE-FRASERS TWR(SGP)
Singapore


The jobholder is reporting to the Trading Operations Manager – Petrochemicals - of the Singapore Office, and works in liaison with the trading operations in Singapore and Dubai , together with the credit officers based in Singapore and in Geneva , under the local supervision of the Trading Operations General Manager of Singapore office.

Job Dimensions
Jobholder will take part of the workload of operations for all grades ( Crude , Petroleum Products, LPG, BioFuels and Petrochemicals) , on BL endorsements, documents dispatch under open credit and though letter of credit guarantee; and administrative supports related to the invoicing and the payments follow up, including involvement in the inspections and storages invoices payment processes. A support can also be given in the collection of Insurance certificates. Documents archiving.

Activities

• Receiving documents, tracking them if necessary. Recording date of receipt in ETRM (Energy Trade Risk Management) software “Medissys”.
• Categorizing incoming faxes and tenders in INCA system.
• Preparing documents for presentation to banks or counterparties. Recording date of sending in ETRM software “Medissys”.
• Upon approval by Credit Manager/Officer, generating payment for TTA banking costs, and eventually for TOTSA banking costs to hand over to Geneva treasury for payment.
• Upon approval by Operators generating payment for inspection / storage costs.
• Upon approval by Operators, if the estimates are already entered in Medissys by the operator in charge of the storage, generating payment for storage costs.
• Eventually helping operators on stocks reconciliation.
• Helping in preparation / collection of Insurance certificate with TTA Insurance broker.
• Preparing, scanning and sending the documents needed by demurrage department in Paris.
• Following up the old unpaid lists sent by treasury, and be an efficient help to operators to prompt customers to answer our reminders.
• Analyzing, in liaison with accounting, and with the help of operators, suppliers and customers overdue accounts.
• Calculating possible recoverable late payment interests and offer operators help to do this.
• If requested by any operator or operations manager, daily watching some Medissys reporting screens to help the operators.
• Suggesting any improvement to obtain better efficiency and achieve above jobs, including Digitalised mindset .
• Guaranteeing a satisfactory management of archiving the physical docs + E-filling both for TTA and local TotalEnergies SA (TOTSA)

Objectives

• Assisting the trading operators in all activities
• Achieving clean and accessible archiving allowing easy auditing
• Help obtaining funds in due time, and recover long over dues
• Reducing lists of over dues to inspection companies

Context and environment

• Administrative involvement –internationally- in the daily management of files
• Collaborative and supportive job
• The jobholder is in contact with many involved departments ( internal stakeholder): operations, credit, accounting, treasury both TTA and Geneva
• The jobholder is in contact with external stakeholder : bank credit officer, customers, insurance brokers, archives services providers
• Usage of Digital/IT tools and TotalEnergies ETRM Software

Candidate profile

• Bachelor’s degree, preferably in Business, Mathematics, Logistics/Supply Chain, Maritime Studies or similar fields
• 2 to 3 years professional background in the field would be a plus
• Rigorous, reactive, team spirit, showing initiative, commercially minded, receptive, curious
• A digital mindset and the ability to acquire new digital skills is mandatory

Offer ID
59777BR
Metier
General S/T Responsabilities
Region, department, area
Singapore
Employment type
Regular position
Experience level required
Less than 3 years
Branch
Trading-Shipping
Salary currency
SGD