Job Description

:

• Manage end-to-end training administration.
• Serve as the primary point of contact for staff inquiries and support regarding training programs under Seniors\xe2\x80\x99 Community Services division.
• Handle incoming and outgoing communications, including emails and phone calls relating to training.
• Input and maintain accurate records and data in excel. Monitor and track the progress and completion of all training programs, adhering to the training timeline.
• Organize and file documents related to training, both electronically and in hard copy.
• Update or create training materials and design e-learning content to meet market and industry needs.
• Training matters for foreign nursing aides, which includes registering, validating attendance reports and liaising with the Finance Department on the payment portion.
• All training records are to be documented and saved in SharePoint for future audits and references.
• Liaise with external vendors and manage training-related resources, ensuring timely delivery and cost-effectiveness
• Create and maintain training SOP, workflow charts, and policies to meet government regulations.
• Support communication efforts related to training, including announcements, dissemination of the training certificates (if any) and reminders.
• To assist in course registration for training courses which require LMS registration.
• Access to the E-frontier LMS staffs\xe2\x80\x99 training approvals level.
• Handle the AIC portal for course registration, create profile access, update access changes, deactivate staff who have left service.
• Provide logistical and administrative support for internal training programs and events.
• Support internal and external audits on training processes and documentation, ensuring compliance and transparency.
• Willingness to undertake any other administrative duties assigned by Management.

Qualifications:

• Possess a diploma or higher in Business Administration / HR / Training & Development
• Good time management and interpersonal skills
• Meticulous with the ability to work independently with minimum supervision.
• Possess good IT skills and knowledge, especially Microsoft Office Excel and Word
• Highly meticulous, detail oriented, able to multi-task and work in a fast-paced environment

About Us:

Since October 2011, Thye Hua Kwan Moral Charities (THKMC) was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.

THKMC provides assistance to the various groups in our community through more than 60 programmes and services for the elderly and the sick, families, persons with disabilities, and children. We help anyone in need with full respect to their race, colour, creed, language, culture and religion. We have more than 90 programmes and services, reaching out to more than 55,000 people in the community.

Together, as ONETHK \xe2\x80\x93 Empowering the Community.

Thye Hua Kwan Moral Charities