Job Description

Work Location: 89 Science Park Drive, SG 118261Working Hours: 8:30am - 5:45pm (Mondays to Fridays)Reception duties

• Reception and Visitor Management
• Mailroom and Courier Management
• Telephone Directory management
• Security Administration - Card Access, Visitor Log Card
• Health and Safety - Ensure compliance and safety in the office
• Operating Manual - Keep updated records on all manuals/records of facility equipment [Coffee Machine, Kitchen appliances, boardroom equipment, office furniture]
• Meeting room management - Support meeting room bookings where needed and manage supplies and hygiene

Workplace Management

• Assist Workplace Manager with administration tasks where required
• Manage workplace related request
• Procurement of pantry and stationary stocks
• Procurement of monthly chocolate inventory
• Manage season carpark requests
• Assist in corporate mobile management
• New Hire Onboarding [Business cards, mobile/sim card set up, workstation allocation]
• Distribute staff welfare gifts with HR coordination.
• Collaborate with WM/Internal Comms to support engagement activities and high-level meetings.
• Maintain workplace guidelines/procedures according to group policy and domestic.
• Manage expat benefit tracker file (update homeleave, season parking, car lease costs)

Finance Support

• Process General service invoices via SAP system (daily) (Car Lease, Homeleave travels, Business Travels, Courier, Office Lease, Phone bills, electrical bills, season parking & more)
• Timeliness in processing invoices for finance to capture accuracy in monthly expenses, using SAP System.
• Create Purchase requisition and process Goods Receipt
• Create Vendor Master Form, Vendor Selection forms for new vendors (adhoc)
• Ensure vendor creations and contract renewals are in compliance of finance & legal terms.
• Raise Special payment forms (adhoc)
• Process invoices as assigned by line manager
• Work with WM on budget planning for each financial year and considering GS expenses for a specific budget planning.
• Review supplier invoices upon receipt to ensure that the goods or services invoiced are done.
• To resolve any discrepancies in the invoice amount with suppliers.

Interested applicants, please email your CV to june.tan@manpower.com.sg or Whatsapp @+65 8764 9075. Shortlisted applicants will be notified.
Tan Him Joo (R22109930) @ +65 87649075
Manpower Staffing Services (S) Pte Ltd
EA License No: 02C3423Tan Him Joo (June) License No.: 02C3423 Personnel Registration No.: R22109930Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup\'s Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

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