Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youxe2x80x99ve got deep experience in commercial real estate, skilled trades or technology, or youxe2x80x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Workplace Facility ManagerWork Dynamics - Integrated Facilities ManagementRoles & Responsibilities:Facilities ManagementOversee daily operations and maintenance of the office space, including cleaning, repairs, and preventative maintenance.Manage vendor relationships for cleaning, security, and other services.Ensure compliance with all relevant safety regulations and building codes.Manage and track facility budgets effectively.Provide access to project manager and/or external contractors for renovation projects of the workspace as required.Manage and provide relevant facilities related data to real estate, security or any other team as per established protocol.Experience ManagementWork with Employee Services and Employee Experience (EXES) team to standardize on-site employee experience in line with laid down protocols at other offices.Work with EXES team on rolling out of company-wide initiatives.Event ManagementSupport event logistics, including set-up, coordinating with external vendors hired by business unit and, catering (if requested) and coordinate with event organizers.Facilitate booking of event space with internal team and stakeholders.Ensure the facility is well-maintained and presented for each event.Audio Visual (AV) and Video Conferencing (VC) Equipment ManagementEnsure AV/VC equipment are maintained and operating.Coordinate with technician to conduct preventive checks and monitor on-site repair works.In event of system upgrade required, to support in data gathering for provision to wider real estate team for decision and execution.Community EngagementDrive community cohesion in the workspace with residents and business unit stakeholders.Communication ManagementWork with Communication team in standardizing communication protocol on site.Roll-out communication based on protocols.Seek relevant approvals on local communication from central communications team or Group Communications team as may be required as per approved protocol.Sustainability ProgramRoll out sustainability programs as per organisation protocols including site specific sustainability initiatives.Gather and enter site level data in specified MIS systems.Engage with vendors and other service providers on specific programs and projects related to sustainable operations and provide access to site level metrics.Contract Lodgement and ProcurementSeek relevant approvals on site level initiativesLodge relevant contractual documents in prescribed systems.Raise purchase orders and invoices in systems as per policy.Track relevant spends, get approvals for variations and any other financial processes as per established protocols.Liaise with SMEs within the organization for relevant procurement.Team ManagementLead, supervise, and mentor a team of receptionist, cleaner, and technician.Assign tasks, provide training, and monitor performance.Conduct regular performance reviews and provide constructive feedback.Foster a positive and collaborative team environment.Address employee concerns and resolve conflicts effectively.Overall Site Management:Prepare regular reports on facility operations, maintenance, events, and team performance.Manage and track facility inventory.Maintain detailed records of all facility-related activities.Continuously seek ways to improve efficiency and optimize resource utilization.Coordinate between internal SMEs, vendor and business unit point of contact where applicable for improvement initiatives.Qualifications:Diploma or bachelorxe2x80x99s degree in Facility Management, Hospitality Management, or related field. 3 to 5 years of experience in facility management, preferably in an event space or similar environment, including proven experience in team leadership. Strong understanding of event planning and logistics. Excellent communication, interpersonal, organizational, and leadership skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. Experience with budgeting and financial management. Strong problem-solving and decision-making skills.Additional qualificationsExperience with community engagement initiatives. Knowledge of relevant Singaporean regulations and building codes. Certifications in facility management or related fields.Location:On-site xe2x80x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you donxe2x80x99t meet all the requirements. Wexe2x80x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLxe2x80x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (xe2x80x9cJLLxe2x80x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process xe2x80x93 including the online application and/or overall selection process xe2x80x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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