Job Description

We are looking for a proactive and organized Admin Executive to support the smooth running of our people-related functions and programs. This part-time role plays a vital part in ensuring the efficiency of our Corporate Services team and delivering consistent professional experience for both internal and external stakeholders.





If you have a heart to serve in ministry, and enjoy creating order and supporting others, we would love to hear from you.

Key Responsibilities:

1. Human Resource Administration

Maintain and update HR records, including employee databases, leave records, and personnel files (physical and digital). Provide support to employees in navigating the HR management system/app and serve as a helpdesk for HR-related benefit enquiries. Assist with payroll administration, ensuring all necessary supporting documentation is complete and accurate. Help coordinate employee engagement activities and training sessions. Assist in administering employee satisfaction surveys and compiling responses. Support recruitment processes, including job postings, interview scheduling, and documentation management. Coordinate logistics for internal meetings and external events, including refreshments and equipment setup.

2. Volunteer Management Administration

Maintain a centralized volunteer database. Assist with volunteer recruitment, onboarding, and orientation. Ensure volunteers receive up-to-date materials and resources for their roles. Serve as a key point of contact for general volunteer inquiries and feedback. Assist in collecting volunteer assessments and feedback. Help organize volunteer recognition and appreciation initiatives.

Requirements:

Diploma in Business Administration, Human Resources, or a related field. Minimum 2 years of relevant administrative experience. Strong organizational and multitasking skills. Good communication and interpersonal abilities. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Discretion and professionalism in handling confidential information. * Experience with HR systems or volunteer management platforms is an added advantage.