Job Description

• Office Management
• Facilities Management
• Project Management
• Office Renovation / Digitization Project

The Role:

• Oversee the daily office operations including reception, mailroom operation and office management
• Develop, review, and improve administrative systems, policies, and procedures
• Manage budget and expenses
• Work closely with internal stakeholders and coordination with landlord and Building Managing Agent (MA) on matters relating to office management
• Project management eg office renovation, digitization of documents and record management
• Serve as Workplace Safety and Health (WSH) Committee
• Develop, implement and maintain WSH plans
• Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements
• Conduct regular safety inspections to ensure work activities adhere to WSH standards
• Identify unsafe work practices / conditions and recommend appropriate control measures
• Liaison with contractors regarding WSH matters
• Follow up on all outstanding safety-related issues to ensure timely resolution
• Perform Fire warden duties
• Any other ad-hoc duties as assigned

The Person:

• Possess a Degree in Business Administration or related field
• Possess at least 3 years of relevant work experience as a Office Manager with Facilities Management & Project Management experience
• Ability to handle and communicate with different stakeholders
• Proficiency in MS Office
• Good communications & interpersonal skills
• Able to work independently and as a team member in a challenging environment

To apply please click on the APPLY NOW button or email your resume to with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or r\xc3\xa9sum\xc3\xa9 to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.Yoong Poh Feng
EA License | 14C7092
EA Registration Number | R1105076Employer questionsYour application will include the following questions:How many years\' experience do you have as an Office Manager?Which of the following statements best describes your right to work in Singapore?What\'s your expected monthly basic salary?How much notice are you required to give your current employer?Have you worked in a role where you had team and or line management responsibility?How many years of project management experience do you have?How many years\' experience do you have as a Facilities Management Supervisor?Company profileSearch Index Pte Ltd3.7\xc2\xb7Human Resources & Recruitment11-50 employeesSearch Index is a people-centric professional Human Resources consultancy firm, establish in 2014 and by our Slogan \xe2\x80\x9cBridging Career, Enhancing Life\xe2\x80\x9d, We, The People @ Search Index believes we are the bridge connecting Companies to Candidates empowering them to secure their Career and enabling them to have a better life.Search Index is an inaugural recipient of the distinguished HCP(EA) mark by the Ministry of Manpower(By submitting any application or r\xc3\xa9sum\xc3\xa9 to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.)Search Index is a people-centric professional Human Resources consultancy firm, establish in 2014 and by our Slogan \xe2\x80\x9cBridging Career, Enhancing Life\xe2\x80\x9d, We, The People @ Search Index believes we are the bridge connecting Companies to Candidates empowering them to secure their Career and enabling them to have a better life.Search Index is an inaugural recipient of the distinguished HCP(EA) mark by the Ministry of Manpower(By submitting any application or r\xc3\xa9sum\xc3\xa9 to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.)Company informationRegistration No.201410806WEA No.14C7092

Search Index