Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Assistant Facilities Manager (5.5 days)Work Dynamics \xe2\x80\x94 Integrated Facilities Management (Singapore, APAC)Account Site: East:Assistant Facilities Manager duties and responsibilities include planning and executing strategies for completing property management, periodic preventive maintenance, reactive maintenance and maintenance projects within KPI and in a timely manner. Supervising all property management, soft services, M&E services (include M&E minor project work), leading a team and vendor groups to manage and support the tactical delivery and be the on-site key point of contactRESPONSIBILITIESManage and oversee the preventive and corrective maintenance works in association with soft and hard FM services where applicable. These shall include but not limited to cleaning, pest control, security, fire protection system, security system, lifts system, ACMV, plumbing & sanitary system, building works, etc.Work collaboratively with carpark vendor and support in the carpark operations and its parking guidance system.Attend to all complaints/feedback, incidents and crisis situations and work with the Property Executives and WSHO for the incident report and submission.Liaise and coordinate with Contractors to ensure timely maintenance works are done.Supervise and ensure that all types of routines and ad-hoc repair works undertaken by the term contractors are carried out according to the Contract.Ensure Property Executives check, verify and compile service reports upload in specific shared folders and send to Client in a timely manner.Plan and implement improvement work for the buildings under his/her care.Inspect building common areas and tenanted spaces, reporting all defects and non-compliances to Facilities Manager (FM) or Senior Facilities Manager (SFM) or Account Director (AD).Attend tenancy fit-out meetings.Source for quotations for ad-hoc repair works, parts replacement, and other work.Prepare cost estimates for ad-hoc maintenance, reinstatement and improvement works and work completion form/job sheet once work is completed for billing purpose.Establish communication with tenants on any disruptions, feedbacks, fitting-out and maintenance works conducted on site.Use of Technology system or tracker to record defects and update the status of the feedback till closure.Manage PTW application by the Contractors or Tenants.Order and keep track of spares, inventories, and tools for maintenance works.Ensure all statutory licenses and permits are renewed timely (e.g. fire cert, petroleum & flammable materials storage licence, building signage, annual water tank cleaning, periodic structural inspection, periodic fa\xc3\xa7ade inspection, etc.)Render assistance for VIP Visits and Events.Assist the FM or SFM in preparing the monthly KPI scorecard, presentation slides and management report.To undertake other work assignments which the Management may assign.REQUIREMENTSDiploma or Degree holder in Building or Facilities related disciplines with min. 3 years of related working experience.Fire Safety Manager Certification an added advantage.Good understanding and knowledge of facilities operations / tenant management.Proficient in MS Office, PowerPoint, Excel, and ability to analyse data.Team Player and willing to learn.Independent, self-motivated, flexible, responsible, and able to work under pressure.Pleasant personality, strong customer service, interpersonal skills, and problem-solving ability.Location:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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