Job Description

Job no: 498231
Department: Estates
Contract type: Contract

The staff will be responsible to provide support to commercial, asset management, manage and support the Office Administration services to the University. He/ She will plan and drive initiatives to enhance effectiveness and efficiency of divisional policies, processes and system and implement projects to support the operations and services of SIT in its current campuses and the new Campus.
Key Responsibilities:

• Responsible to procure and administer existing licenses/ leases of all facilities and amenities (e.g. F&B outlets, bookshop, vending machines, printing services, etc) for the University.
• Ensure that service providers carry out works with the necessary risk assessments and safety work procedures in place to manage the related works.
• Administer short term hire of the University facilities and follow up with any outstanding payments.
• Manage all University administrative procurement, equipment and services etc, and ensure timely renewals or calling of new tenders, including post-award contract administration.
• Manage the University drivers and fleet of vehicles including scheduling of logistics transport and booking of vehicles by senior management.
• Efficiently manage the General office administration that provides services to the whole University (e.g. office stationery, courier services, staff pantry, staff name tags, mailroom services and etc)
• Manage the service provider to oversee the function and service of the Reception counter
• Guide and orientate the Executive on the overall general office administration responsibility of of the Admin EST Division.
• Support in asset management task including conducting asset audit and tagging.
• To support and oversee projects from initial ideation to completion including implementation if required.
• Undertake any other tasks or responsibilities as required by Management in the course of work

• Minimum 3 years of relevant experience in real estate institutional leasing & corporate or general office services with Diploma preferably in building and real estate management.
• Proven track record in managing functions such as policy, planning and project management.
• Self-driven, resourceful team player with good analytical, communication, writing and interpersonal and change management skills.
• Proficiency in MS Office applications.
• Understand about WSH requirements

• Ability to exercise initiative, manage pressure, multitask and work independently in a fast-paced environment
• Customer-centric with good people management skills and interpersonal skills
• Innovative and technology savvy, good articulation and writing skills
• Cooperative and collaborative team player
• Be involved in after office works when necessary and required

• Ability to embrace, manage change and diversity in a fast-paced work environment to provide deliverables within a short notice.