Job Description

Responsibilities:

Workplace service development

• Contribute to and support the development and implementation of our workplace services
• Support our office space planning and provide timely updates on floor plans and occupancy information
• Recommend improvements in workplace processes, procedures, and services.
• Be a sub team lead to run initiatives on office sustainability and see through the projects\' completion.

Workplace operations and services

• Manage and provide workplace facilities and services
• Manage the office security system and access control
• Source and recommend most suitable vendors for office & pantry supplies and services
• Engage and build positive vendors\' relationships to ensure full understanding and compliance to workplace green and safety policy
• Support all staff onboarding and offboarding processes from administration standpoint
• Maintain the office equipment
• Manage the office key issuance and control
• Support staff engagement activities.

Workplace finance and procurement

• Assist in annual opex and capex budgeting
• Track & maintain appropriate office supplies stock level and make recommendations for additions, deletions and replacement based on buying patterns of the company
• Process and follow up on purchase orders and ensure goods and service are delivered within timeline and right specifications
• Ensure timely process of invoices.

Corporate real estate, administration, and others

• Workplace contract and lease documents\' management
• Manage the inventory and Admin assets verification, appreciation and write off
• Update and manage the workplace records in a timely manner
• Maintain proper e-filing and hard copies (if required), including data management and file sharing
• Any other ad-hoc administration and workplace support and involve in projects assigned.

Requirements:

• Minimum Degree/Diploma with 1 - 3 years of relevant experience in workplace operations and services
• Experience working for large corporates/progressive organisations preferred
• Ability to multi-task and perform effectively in a fast-paced environment
• Good team player, proactive and solution oriented.
• Customer centric

Temasek