Job Description

JOB SUMMARYResponsible in providing administrative and secretarial services for the Building Department, including accepting applications and collecting fees for permits, answering inquiries regarding building and zoning issues, maintaining records, processing office payroll, and invoices, preparing reports and correspondence, scheduling inspections, and overseeing the office.DUTIES AND RESPONSIBILITIES

• Provide Administrative Services

• Accepts applications for building permits, collects fees and ensures that forms are properly completed and all necessary documentation is provided prior to submittal to the Property Manager.

• Accepts applications for plumbing, wiring, and gas permits, collects fees and issues permits; assists contractors and homeowners with the process.

• Records all permit fees for Department and verifies turnover of all amounts of money to the Treasurer.

• Processes all invoices for payment, prepares vouchers, and monitors expenditures

• Maintains adequate inventory of office supplies, orders supplies as needed, and processes payment for them.

• Verifies hours worked by office staff, record employee vacation, sick, personal time; processes special payments such as longevity and overtime; prepares weekly payroll

• Responds to inquiries, requests for reports and complaints from internal and external customers.

• Issues occupancy permits for completed buildings upon authorization from inspectors.

• Filing, Maintain electronic and paper records ensuring information is organized and easily accessible

• Organizing and servicing meetings (producing agendas and taking minutes)

• Managing databases

• Handle confidential documents ensuring they remain secure

• Conduct research and prepare presentations or reports as assigned

• Performs similar or related work as required.

SKILLS AND COMPETENCIESLeadership

• Good communication, customer service and relationship-building skills

• Teamwork

• Organization and time management skills

• Attention to detail

• Negotiation skills

• Assertiveness

• Flexibility

• Tact, discretion and diplomacy

• Build relationships

• Communication

• Entrepreneurial/Marketing skills

• Decision-Making

• Results-Oriented

Work-Related/Technical

• Some financial skills

• Results-oriented (Self-Motivated)

• Customer-Oriented: No client complains

EXPERIENCE

• With experience in building administration (any field)

• With 2 years or more than work experience (any field)

JOB FACTORS (Location, Impact, Network / Contact Range)

• Willing to be assigned to different locations, open to working long hours.

Job Type: Full-timeSchedule:

• 8 hour shift

Application Question(s):

• Willing to work on site? (Tagaytay)

Education:

• Bachelor's (Preferred)

Experience:

• Building Administration: 2 years (Preferred)
• Real Estate or Construction Company: 1 year (Preferred)