Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Special Tasks: General
Lead and manage a team with areas of responsibility including transactional financial, OH&S, (EEO), operational, HR, negotiation and contracting.
Contribute to the development and fulfilment of asset strategies by developing asset strategies and plans.
Ensure that client asset plan expenditure savings targets are achieved.
Deliver an exceptional quality of service to the client, as reflected by client feedback.
Ensure that the property asset management service offering is developed, implemented, achieved and maintained.
Ensure the timely and accurate delivery to the client and senior management of analysis and information for the asset plan, management reports, client\xe2\x80\x99s Annual Reports, Business Plans / overheads and others as required by the management company, relevant authorities and the client.
Ensure that there are no major risks associated with public liability, fire and lift safety, essential services, non-essential services, the staff and office and contractors. This includes addressing all issues within the appropriate timeframes and ensuring the clients risk management plan is in place for the asset, particularly covering contractors and the management company team.
Ensure that all building systems are operating and maintained appropriately.
Ensure all Asset Plan and Business Plan KPI\xe2\x80\x99s/targets are achieved, including but not limited to capital expenditure and OH&S.
Ensure all staff and contractors receive up to date training and site inductions.
Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members.
Ensure that all elements of the Managing Agent Agreement with the client are understood and complied with by the team.
Implement and supervise a Planned Preventive Maintenance Programme (PPMP) for all Building and Fire Safety systems including the fire alarm/sprinkler system, smoke control system, PA System, DECAM and soft services;
Ensure contractors, vendors and technicians complete all repair and maintenance works and soft services within the required timelines and in accordance to the standards set by OMS/Management or required by Standards relevant Codes of Practice;
Plan and procure relevant maintenance services of all Building, Fire Safety Systems including ensuring adequate inventory of spare parts and consumables;
Responsible for the fire safety systems including supervising the appointed Senior/Fire Safety Manager.
Review Fire Safety procedures and emergency responses (Evacuation, Fire Fighting, In-place Protection, ERP etc.), set up the Certified Emergency Response Teams (CERT)

Key Responsibilities:
Ongoing
Provide Advice to Client on the operational requirements of the property.
Develop House Rules Fit-out Guides for the property
Manage the smooth transition of property from pre completion phase to occupation phase.
Interview and assess and provide recommendations on the staff proposed to be employed on the Asset
Develop tenant satisfaction plan strategies/client liaison.
Manage tenant liaison and satisfaction emphasis on tenant retention.
Building day-to-day management including operations, engineering and compliance matters.
Lease administration.
Lease management.
Manage budget preparation and delivery.
Manage budget forecasting.
Finance administration, billing and collection or rentals.
Accuracy of tenancy schedule.
Tenancy fit-out co-ordination.
Capital expenditure implementation, tendering and management.
Monthly and annual account reporting.
Building services contract administration and procurement.
Manage repairs and maintenance.
Liaise/manage/communicate with legal, town planners, surveyors, project managers, tax and accounting advisers.

Performance Indicators:
Achieve all financial and operational targets, including the achievement of appropriate financial returns.
Deliver an exceptional \xe2\x80\x9cManagement Agent\xe2\x80\x9d service to the client, as reflected by client feedback.
Develop effective and accurate asset plans, budgets and financial reports.
Make appropriate and acceptable recommendations in relation to operational strategy, capital works etc.
Receive high level of satisfaction from both tenants and clients in relation to building performance and execution of duties.
Manage and develop staff effectively, measured by feedback, turnover, performance, etc.

Skills:
Strong leadership skills, with demonstrated ability to lead nationally a medium sized team.
People driven and to be seen to be \xe2\x80\x9ckicking goals\xe2\x80\x9d for the clients.
Follow asset management policies and procedures.
Outstanding interpersonal and negotiation skills.
A high level of financial aptitude, analytical skills and computer literacy, with the ability to expand these skills as necessary.
High level of commercial acumen and the aptitude to manage an independent profit centre.

Knowledge/Experience:
Proven experience in property/asset management, ideally with previous experience managing a retail property
A track record of success in significant supplier contract negotiations.
Demonstrated ability to add value to retail property through identifying value enhancing operational property management strategies (eg. preventative maintenance/help desk/lease management IT solution implementation) and/or essential capital works, developing a value adding Property Management/facilities management strategy for tenants, etc.
Tertiary qualifications, particularly in a property-related discipline, are preferable.

Attributes/Behaviours:
Strong and dynamic leader.
Pro-active and achievement orientated.
Flexible.
Team player.
Practical approach with a \xe2\x80\x9ccan do\xe2\x80\x9d attitude.
If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.