Job Description

Admin & Secretarial (40%)

• In-charge of day-to-day running of the office
• Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.
• Manage office replenishment orders \xe2\x80\x93 e.g., Stationery, pantry, name cards, etc.
• Establish office standards, organize office operations and procedures.
• Typing of correspondence, sales invoices, debit and credit notes, etc
• Updating cash book, banking in cheques and debt collection
• Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.
• Provide partial secretarial support to Design Director

• Assist Managers on all recruitment matters.
• On boarding & off boarding of staff and related paperwork
• Apply and follow through for relevant work passes online.
• Staff payroll, taxes and other statutory contributions, IR8A forms, tax clearance, etc.
• Ensure personnel files and leave records are up-to-date and secure.
• Review and improve current HR processes.

• Data entry into XERO / MYOB (Multi-currencies, Premier Plus Version 12)
• Full set accounts for 3 companies \xe2\x80\x93 Ensure accurate and timely reporting.
• GST filing and other statutory reporting.
• Prepare financial reporting to management and for ACRA filing.
• Process local and overseas payments, payroll and cash management
• Liaise with auditors (if applicable), tax agents, corporate secretary, bankers and government agencies/boards.

• Minimum Diploma in Admin/Business Management or Accountancy.
• Minimum 4 years of relevant experience in office management and/or 3 years in managing full set of accounts, multi-currencies, in Singapore.
• Strong in Singapore financial accounting standards, preferably with experience in XERO / MYOB.
• Strong knowledge in Word, Excel, Outlook. Experience in travel bookings and calendaring would be a bonus.
• Strong interpersonal skills with the ability to communicate at all levels and diversity
• Organization abilities, attention to detail and able to multi-task
• Possess a positive and pro-active attitude, resourceful and able to work independently.