Job Description

NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified. It is the expectation of the school that each employee will offer his/her services wherever and whenever necessary to ensure the success of our organisation. Our School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non\xe2\x80\x90teaching staff and volunteers to share and uphold this commitment. Each employee is personally responsible for their own acts of discrimination, harassment or victimisation carried out during their employment, whether or not the employer is also liable. Any attempt to instruct, cause or induce another person to discriminate, harass or victimise a third person will be subject to disciplinary action. Duties & Responsibilities: The primary function of the Co-curricular Activities (CCA) & Trips Administrator is to provide administrative support to our Junior and Senior School Co-curricular functions. The CCA & Trips Administrator is expected to contribute to all of the functions assigned as directed by the Trips Coordinator, JS Head of Enrichment, SS CCA Coordinator, and the Director of Co-Curriculum. These include: CCAs

• Administration of our Co curricular Management System
• Liaising with external providers regarding students, arrangements, logistics, and changes
• Producing group lists & medical information where needed
• Responsible for updating the attendance on our system throughout the day for the effective daily analysis by the Junior School Head of Enrichment and the Senior School CCA coordinator to react swiftly to students who are unaccounted for.
• Liaise with colleagues in the booking of transport to and from external CCAs
• Facilitate students changing between CCAs

• Liaising with Trip Leaders to ensure trip planning remains on track
• Collation and processing of student and staff visas
• Assignment, booking, and facilitating the setup of trip phones
• Arranging transport.
• Collating medical information
• Collating parental contact information
• Liaising with finance in providing required student, destination, and logistics information
• Booking tickets: e.g. events, transport etc
• Collating and storing documentation:

• Consent forms

• Risk Assessments

• Insurance details

• Supporting mass communication with parents