Job Description

Role Description

• Manage the end-to-end process around supplier onboarding & periodic maintenance
  • Provide new suppliers with guides on profile creation using Temasek’s Workday Supplier Portal
  • Assist suppliers with creation of a profile on Supplier Portal if required
  • Enhance supplier data accuracy by prompting suppliers to confirm / update their profile on the Supplier Portal periodically
  • Verification of supplier address / bank account change requests
  
  

• Manage Procurement data on Temasek’s ERP system, Workday Financials
  • Assist the business in creating contracts on Workday
  • Ensure supplier & contract data in Workday are maintained in line with internal guidelines and documentation
  • Conduct regular maintenance of the procurement data (e.g. mass closure of open PRs, POs and contracts, Procurement rollforward)
  
  

• Engage & Support Business Stakeholders to ensure efficient procurement processing
  • Support Business users in their Workday procurement processes, proposing optimal Workday structure for efficient processing
  • Explain relevant Procurement policies and procedures
  • Ensure Business users’ queries on procurement and supplier processes are managed promptly
  • Engage Business users to ensure standardised supplier onboarding and contract creation processes are adopted
  
  

• Monitor adherence to sourcing principles, threshold and/or guidelines of the buying channels
  • Maintain process flows in accordance with the relevant procurement policies
  • Run Workday reports to monitor business users’ behaviours and usage of Workday to conduct procurement activities on a defined periodic basis
  
  

• Enhanced support for selected Business Units
  • Create Purchase Requisitions / Contracts in Workday depending on the appropriate buying channels
  • Create Purchase Orders, review invoices submission with supporting documents and acknowledge receipt.
  • Track and follow up with Business Users and Accounts Payable, resolving issues for aged invoices
  • Prepare accrual entries for monthly / quarterly / year end Finance activities
  
  

• Degree in Business / Accountancy or relevant professional qualification
• Min. 5 years of relevant working experience in Procurement, Accounts Payable, or Accounting
• Ability to engage and manage multiple stakeholders within the business
• Ability to follow through on process execution with discipline and thoroughness
• Strong understanding of system logic, processes, controls and data flows
• Strong analytical skills, logical thinking and problem-solving skills
• Results focused and has initiative; ability to plan and organize to achieve desired outcomes
• Strong documentation and effective communication skills
• Fast learner and adaptable
• Hands on, meticulous and with a keen eye for details and yet a big picture perspective
• Proficient in Microsoft 365 tools: Excel, Word, PowerPoint and SharePoint
• System knowledge in Workday Financials will be an advantage