Job Description

& Requirements

Our company focuses on PUB Tuas Water Reclamation Plant. We are seeking a Document Controller to maintain records and oversee document control for regulatory and legal compliance. The job is primarily clerical. The ideal candidate must be a self-starter, capable of working well both independently and in teams. The Document Controller should be detail-oriented and comfortable communicating all issues clearly to the supervisor. Preference will be given to those with relevant experience.

Responsibilities

• Copy, scan and store documents
• Manage the flow of documentation within the organization and Main-con/client
• Coordinates with Managers, Engineers and Superintendents on documentation control
• Ensure proper document classification, sorting, filing and proper archiving
• Performs document quality check in accordance to the Company\xe2\x80\x99s document control procedures.
• Maintain confidentiality around sensitive information and terms of agreement
• Manage quality documentation functions in a ISO certified environment.
• Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.
• Ensure all reports and correspondence are completed on time
• Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings andprocurement/vendor information
• Perform data entry tasks when project documents need updates.
• Submission of documents (Drawings/Reports/Material/Inspections)
• Prepare ad-hoc reports on projects as needed
• Any other ad-hoc duties as assigned by the management.

Project Admin

• Provide full admin support to the Project team
• Monitor the attendance of all personnel at project site
• Assist in ordering of materials as needed at project site
• Act as the liaison person between HQ and project site
• Perform other duties as and when needed
• Setting up and administer documentation and submission to Main-Con/Client.
• Receives and register all provided and in-house generated documents

Requirements

• Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Hands-on experience with MS Office and MS Excel & Power Point
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills, Data organization skills
• Experience working with many file types
• Basic understanding of construction documents
• At least 3 Year(s) of working experience in the related field is required for this position
• Able to work independently and is a great team player,
• Able to work well under stress and love challenges, with good working attitude and a positive outlook
• Working days: 5 days
• Working Location will be at Ubi