Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Event Venue Specialist
Work Dynamics - Integrated Facilities Management

As an Event Venue Specialist, you are a subject matter in managing the overall coordination and execution of an entire program/event from an operational perspective.

Venue Oversight
Coordinates and attends site inspections.
Performs regular venue audits to assure the venue is clean, functional, maintained.
Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
Manages venue calendar and oversees booking of space.
Familiar with emergency response plans and promotes practices for safety.
Ensures privacy and security of all attendees visiting the facilities.
Represents the venue in a professional manner

Event Management
Manages all operations, functions, and logistics for event center including scheduling of the conference center using client scheduling software, ordering catering, troubleshooting A/V and other set up issues.
Consult with event center clients to determine event needs such as space, physical set-up, AV and technical requirements, catering and event support.
Completes overall project timeline and communication plan; and\xe2\x80\xaffacilitates prompt and accurate handling of all details.
Schedules and leads pre-con meeting for all events.
Performs quality assurance and oversee deliverables of Catering, Facilities, Technology and AV, Executive Production, Security, Transportation and Janitorial.
Assist in the checking in of attendees and distribution of giveaways.
Acts as primary point of contact to event attendees and guests.

Client Relationships
Independently interface with day to day client contact.
Works closely with client to ensure program objectives are executed.
Demonstrate expertise in executing high profile meetings and events with senior executive participation.
Consistently deliver high standards of care during events, exceed client expectations and anticipate needs.

Administrative
Responsible for tracking and reporting changes.
Responsible for accurately inputting and tracking event information.
Follow established escalation procedures and incident reporting procedures.
Complete all tasks and projects as directed and ensure timely delivery based on deadlines.
Engages in a culture of continuous improvement and innovation by adopting and participating in the development of best practices, new tools and other ideas that provide service delivery efficiencies.

Facilities Management
Support and assist the operations team as and when required.

Sound like you? To apply you need to be:
Bachelor\xe2\x80\x99s degree or proven experience as an event planner or organiser.
1-3 years of experience in event planning, project management, hospitality, event planning or related fields.
Prior successful experience in developing and maintaining client relationships.\xe2\x80\xaf
Strong knowledge of program/event management and budget maintenance. Exposure to project planning.\xe2\x80\xaf
Professional oral presentation and writing skills required.\xe2\x80\xaf
Prior experience in effectively handling multiple projects/demands.\xe2\x80\xaf
Proficient computer skills, knowledge of G-suite tools & ability to learn new technology quickly.\xe2\x80\xaf
If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.